Commercial & Office Coordinator
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Job Location:
Ho Chi Minh City - Vietnam
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
This is whereyour work makes a difference.
At Baxter we believe every personregardless of who they are or where they are fromdeserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today tomorrow and beyond.
Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together our community is driven by a culture of courage trust and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations and we hold each other accountable for delivering exceptional results.
Here you will find more than just a jobyou will find purpose and pride.
Role Summary:
- At Baxter we seek a person who enjoys being central to activities ensuring our Ho Chi Minh City and Hanoi offices operate efficiently while aiding colleagues with attention and accuracy. This position combines administrative tasks HR coordination and marketing assistance making you the primary contact for daily functions and a reliable collaborator for local and global teams.
Essential Duties & Responsibilities:
Office Administration
- Welcome visitors and ensure daily office operations run seamlessly from couriers and supplies to meeting rooms and workplace safety.
- Be the friendly IT coordination point for onboarding/offboarding device setup and basic troubleshooting.
- Manage office assets (laptops monitors phones accessories) keep inventories updated and support audits.
- Handle office lease administration landlord communications utilities and service contracts.
- Coordinate vendor processes including quotations PR/PO creation invoice checks and service monitoring.
- Coordinate travel internal events training and meeting logistics.
- Maintain SOPs documentation and adherence to Baxter standards and local regulations.
Commercial Coordination
- Support marketing activities and event logistics.
- Collaborate with agencies to modify approved content and materials according to brand and regulatory requirements.
- Track promotional materials and manage inventory levels.
- Assist with documentation processes in systems such as Coupa and Grants.
HR Administration
- Make onboarding a welcoming experience workspace setup documentation collection and firstday coordination.
- Help schedule interviews and communicate with candidates warmly and professionally.
- Maintain employee files with confidentiality and compliance.
- Support HR communications and engagement activities.
- Provide administrative support to the HR Manager when needed.
Working Conditions
- Standard office hours with flexibility for events or urgent needs.
- Infrequent travel required between Ho Chi Minh City and Hanoi.
- Dedication to Baxters HSE compliance and data privacy standards.
Education & Experience:
- Bachelors degree preferred (Business Marketing Administration or related field).
- Minimum 3 years of experience in office administration marketing support or coordination roles.
- Strong organizational abilities keen attention to detail and experience managing vendor relationships.
- Proficiency with Microsoft 365 (Outlook Teams Excel Word PowerPoint).
- Good English communication skills and high confidentiality awareness.
Key Strengths We Value:
- Accountability & ownership
- Organization & time management
- Careful attention to detail
- Collaborator management
- Problemsolving & initiative
- Compliance & ethical judgment
- Basic data handling/reporting
Why Baxter:
- This role is more than administration its about being the heartbeat of our offices. Youll help colleagues feel supported processes run efficiently and our workplace reflect Baxters dedication to people. If you enjoy making a positive impact every day wed love to welcome you to our team!
Equal Employment Opportunity
Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race color religion gender national origin age sexual orientation gender identity or expression protected veteran status disability/handicap status or any other legally protected characteristic.
Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If because of a medical condition or disability you need a reasonable accommodation for any part of the application or interview process please click on the link here and let us know the nature of your request along with your contact information.
Recruitment Fraud Notice
Baxter has discovered incidents of employment scams where fraudulent parties pose as Baxter employees recruiters or other agents and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself review our Recruitment Fraud Notice.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected ... View more
