Executive Assistant ( 12 MFTC )
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Job Summary
General information
Reference
003967Location
United Kingdom London London
Work Place
Hybrid
Region
UK
Job Profile
Lockton - Experienced Professional
Title
Executive Assistant ( 12 MFTC )
Description
As Lockton People Solutions continues to expand they have a requirement for an EA to provide administration and organisational support to the leadership team.
You will have accountability for the smooth running and organisation of meetings travel entertainment expenses and diaries. Wherever able provide support and solutions to ensure efficient and effective outcomes.
Responsibilities
- Arrange both domestic and overseas travel (inc. visas flights car transfers accommodation)
- Arrange off-site team meetings (inc. venue accommodation transport IT equipment lunches/dinners)
- Support the coordination and management of client events including the People Solutions UK conference
- Liaise with brokers clients underwriters and their assistants in the arrangement of client visits conferences meetings lunches and dinners
- Co-ordinate attendance and meeting rooms for the People Solutions Executive Meeting including follow up actions and minutes
- Integrate and understand operational and office services and have a general understanding of all operational systems and platforms
- Co-ordinate with individual managers for new starter on-boarding
- Awareness and accessibility of Executive members calendars/diaries.
- Assist team with complex administrative functions.
- First point of contact for all the team for problem solving
- Ownership of G&E register Organisation chart
- Adherence to the Lockton LLP procedures and best practices.
- Ad-hoc personal administration duties
- Support the coordination and management of BU charity initiatives
- Office management - maintenance of office area document management (SharePoint ) stationary orders and ad hoc moves
Candidate Profile
- Ability to communicate effectively and professionally both verbally and in writing with clients insurers and other associates.
- Ability to manage time prioritise and ensure that deadlines are met without compromising quality.
- Excellent organisational and project management skills
- Deep knowledge of Microsoft products (Word Excel Outlook Power Point) or similar software applications.
- Analytical and problem-solving skills including research and investigation.
- Work in support of other team colleagues.
- Willingness and ability to continue to develop knowledge on a continual basis
- High level of confidentiality
- A thorough understanding of and adherence to Lockton LLP standards procedures and guidelines in conjunction with our regulated environment
- Knowledge of the available resource skills in Lockton LLP
- Ability to use appropriate Lockton LLP systems competently
- Excellent attention to detail self-motivated & pro-active
Custom section 3
Scheduled
Full Time Temporary Long Term
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The quality of your solicitors professional indemnity insurance underpins your integrity and reputation among your clients. As a regulatory requirement, it is critical that your cover performs effectively for you and your practice. Our dedicated and knowledgeable team is committed to ... View more
