Volunteer Engagement Specialist

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Education

Bachelors degree or equivalent experience.

Experience

24 years in association management or volunteer support including handson committee or event/program support.

Skills & Requirements

Proficiency in Microsoft Office and platforms for member data calendars and expense management.
Strong communication and relationshipbuilding skills with senior staff and volunteer leaders.
Excellent written communication and understanding of IEEE/EAB structure.
Serviceoriented proactive and able to maintain confidentiality and professionalism under deadlines.

#LI-Hybrid

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job Summary

TheVolunteer Engagement Specialistdelivers an exceptional volunteer experience across the Educational Activities Board (EAB) and its committees by managing bestpractice processes governance documentation communications awards administration meeting planning and volunteer support. The role ensures aligned workflows timely information flow accurate records and smooth logistics for EAB leaders and committees.

The position directly supports the EAB Nominations & Appointments Committee and Awards & Recognition Committee while also guiding all EA committees through standardized reporting best practices and volunteer engagement.

Key Responsibilities

Educational Activities Board Support

Plan and support meetings including agendas minutes materials and logistics; serve as EA representative for Board Series planning.
Lead coordination for the IEEE Board Series including invite lists participation tracking and shipments.
Prepare and distribute calls for agenda items agendas and minutes.
Manage scheduling and announcements for Board and liaison engagement.

Educational Activities Committee Guidance

Serve as liaison to staff supporting volunteer initiatives communicating deadlines expectations and resources.
Provide operational support for EAB committees including coordination and communications.
Organize regular meetings to share information and manage committee operations.
Collaborate with EA marketing and program teams to maintain website content calendars and resources.
Act as subject matter expert for volunteer attribution as a Siebel administrator.
Coordinate volunteer communications newsletters and email lists.
Partner with Conference Event & Experience teams on the annual EAB General Meeting/MiniSeries.
Review and reconcile volunteer expense reports.

Awards & Recognition Program Delivery

Support ARC meetings including materials agendas summaries and nomination package preparation.
Manage awards websites and online submissions as the OpenWater platform expert.
Monitor award submissions for completeness and accuracy.
Manage communications with award recipients nominators and nonrecipients.
Coordinate annual Awards Ceremony logistics.

Governance & Operations Manual

Serve as primary contact for updates to the EAB Operations Manual coordinating revisions through IEEE governance processes.

Required Experience:

EducationBachelors degree or equivalent experience.Experience24 years in association management or volunteer support including handson committee or event/program support.Skills & RequirementsProficiency in Microsoft Office and platforms for member data calendars and expense management.Strong communi...