Office Manager

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

This position will support the Managing Partner in day-to-day administration and human resources duties to ensure the smooth running of the Hong Kong office.

Key Responsibilities

Oversee endtoend office operations including reception services client meeting rooms and overall administrative workflows.
Support staff development by offering growth opportunities providing timely feedback and consistently coaching evaluating and recognizing performance.
Serve as the main liaison with building management thirdparty vendors contractors and external service providers; manage facilities maintenance office supplies and equipment procurement.
Provide strategic and operational support to the partners.
Participate in office management committee meetings.
Offer staff leadership and support for business planning and analysis initiatives.
Assist HR with onboarding and offboarding processes visa coordination with external vendors when needed and local staff engagement activities.
Manage local budgets track costs and handle vendor invoicing in alignment with regional finance procedures.
Conduct performance evaluations and salary reviews for assigned team members.
Coordinate with global and regional IT teams to ensure smooth operation of office systems conferencing tools and equipment.
Organise partner and lawyer travel arrangements client events and internal/external meetings.
Ensure compliance with firm policies confidentiality requirements and Hong Kong health and safety regulations.

Qualifications

10 years solid office management or senior administrative experience ideally in a law firm with supervisory experience highly preferred
Strong understanding of Hong Kong office operations
Excellent communication organisational and problem-solving skills.
Professional discreet open-minded client service oriented and able to work effectively with regional and global teams.
Proficiency in MS Office and experience with legal or professional services systems is an advantage.
Fluency in English Cantonese Mandarin is required

Description This position will support the Managing Partner in day-to-day administration and human resources duties to ensure the smooth running of the Hong Kong office. Key Responsibilities Oversee endtoend office operations including reception services client meeting rooms and overall administra...

Description

This position will support the Managing Partner in day-to-day administration and human resources duties to ensure the smooth running of the Hong Kong office.

Key Responsibilities

Oversee endtoend office operations including reception services client meeting rooms and overall administrative workflows.
Support staff development by offering growth opportunities providing timely feedback and consistently coaching evaluating and recognizing performance.
Serve as the main liaison with building management thirdparty vendors contractors and external service providers; manage facilities maintenance office supplies and equipment procurement.
Provide strategic and operational support to the partners.
Participate in office management committee meetings.
Offer staff leadership and support for business planning and analysis initiatives.
Assist HR with onboarding and offboarding processes visa coordination with external vendors when needed and local staff engagement activities.
Manage local budgets track costs and handle vendor invoicing in alignment with regional finance procedures.
Conduct performance evaluations and salary reviews for assigned team members.
Coordinate with global and regional IT teams to ensure smooth operation of office systems conferencing tools and equipment.
Organise partner and lawyer travel arrangements client events and internal/external meetings.
Ensure compliance with firm policies confidentiality requirements and Hong Kong health and safety regulations.

Qualifications

10 years solid office management or senior administrative experience ideally in a law firm with supervisory experience highly preferred
Strong understanding of Hong Kong office operations
Excellent communication organisational and problem-solving skills.
Professional discreet open-minded client service oriented and able to work effectively with regional and global teams.
Proficiency in MS Office and experience with legal or professional services systems is an advantage.
Fluency in English Cantonese Mandarin is required