Legal Executive and LRC Operations Administrator

To support the Legal Risk and Compliance function (LRC) by managing the day-to-day administration of the team and assisting with provision of Fastmarkets company secretarial responsibilities.

The role includes:

• managing the central LRC team inboxes & updating worklist trackers;
• assisting the team on projects
• assisting with provision of Co Sec support
• onboarding new suppliers
• managing the processing of invoices and expenses
• updating budget tracker
• organising team meetings
• general legal admin e.g. arranging extinction and filing of documents.

The role sits in the newly established LRC function within Fastmarkets. LRC is responsible for managing legal risk compliance privacy Co Sec and ESG on a global basis across the business.

The General Counsel reports to the CFO and the team is viewed as a genuine business partner critical to helping the organisation deliver its strategy.  

To support the Legal Risk and Compliance function (LRC) by managing the day-to-day administration of the team and assisting with provision of Fastmarkets company secretarial responsibilities.

PRINCIPLE ACCOUNTABILITIES

• Triaging and allocating new matters for review providing initial guidance where applicable.
• Creating template email responses to frequently asked questions including re-directing matters to other LRC inboxes confirming our position on third party NDAs.
• Providing guidance on LRC team policy/process.
• Producing reports of key data from the FM Ask Legal inbox including number of matters received per month matters allocated to LOD percentage increase of matters between months.
• Updating our worklist tracker with new matters from FM Ask Legal.
• Updating our External Counsel spreadsheet with contact information outlines of fees and links to engagement letters
• Sending out sales contract trackers
• Supporting and managing supplier onboarding through procurement portal.
• Liaising with the suppliers to request various information needed for the forms including contract length company details and value.
• Invoice and expenses raising and processing budgeting tracking and managing POs
• General co sec support and admin
• Filing and general legal admin document execution managing team meetings and diaries.

Qualifications :

We recruit talented dynamic people with diverse backgrounds and experiences all united by a belief in our mission to provide the worlds leading and most trusted price reporting events and intelligence service for the markets we serve. Were proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace where everyone feels able to participate and contribute meaningfully.

If you are open-minded curious resilient solutions-oriented and committed to promoting equality then read on.

KNOWLEDGE EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated driven and have a passion to be part of a fast-paced successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

• Adopts a methodical approach with excellent attention to detail
• A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately effectively and with professionalism
• Good time management prioritisation skills and ability to manage a busy workload
• Proactively seeks out opportunities to improve processes and ensure the effective functioning of the LRC team and wider business
• Strong verbal and written communication skills
• Able to work confidently and autonomously where required while recognising when to ask for direction
• Excellent Microsoft Office skills (particularly MS Word Excel and PPT)
• A pro-active approach anticipating the needs of the team
• Ability to learn to work with in-house software packages or databases (e.g. Netsuite Salesforce)
• Experience working with Board directors (or equivalent) and other senior leader
• Ability to remain calm under pressure
• Personable and able to build relationships with the team and others in the business

If youre excited about the role but your experience skills or qualifications dont perfectly align we encourage you to apply anyway.

Additional Information :

Our Values

Fastmarkets people come from all different walks of life. Its this mix of brilliant personalities experiences and insights that gives us that warm open and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are there are six things we all have in common and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have our values are key to what makes our culture unique. They reflect who each of us are and theyre embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers experience and our business performance
   
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
   
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
   
• INCLUSIVE. We are inclusive and respectful celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
   
• CUSTOMER CENTRIC. We are customer-centric in all that we do
   
• COLLABORATIVE. We are collaborative able to work across teams and capitalise on the diversity of intellect perspectives and experiences.

We are committed to ensuring all candidates feel welcomed and supported. Should your application advance and you require accommodations for the interview process please inform us so we can make the necessary arrangements.

Youve read a little about us now its over to you!

If you like what youve read so far and think you can see yourself as a Fastmarkets person its time to fill in your application form. This form is an important part of the selection process: its used to determine whether or not youll be chosen to have an interview and acts as a basis for the questions well ask you on the day.

Its vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why youre great.

Remote Work :

No

Employment Type :

Full-time