| Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors. |
Bargaining Unit: | UUP |
Job Summary: | The Deans Office in the School of Health Professions at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant / Office Manager & Executive Assistant to Dean. The successful candidate will: - Provide administrative support and customer service to the School of Health Professions (SOHP) Deans Office all 8-programs within the school faculty and students.
- Serve as the liaison between Dean Associate Deans Assistant Deans SOHP Program Chairs support staff various departments within SUNY Downstate and other organizations and vendors.
- Provide administrative computer and technical support to the Deans Office and as needed to the various programs within the SOHP.
- Manage and maintain the calendar for the Dean and occasionally the two Associate Deans.
- Manage and maintain social media accounts application decisions academic standing documents and the schools committee assignments among other important documents.
- Draft academic standing letters to current students and other documents as needed for the Deans review and approval.
- Assist the Assistant Dean with course evaluations.
- Ensure procurement of needed office and teaching supplies for the Deans Office staff faculty and SOHP programs as needed. Assist with procurement card expenditure reconciliation.
- Build and maintain relationships with the various offices/departments and schools/colleges at Downstate staff external partners and the community in order to successfully carry out the day-to-day operations.
- Assist with and manage information for faculty and staff confidentially and discreetly.
- Manage the archive files of all 8 continuing education programs including but not limited to student records and program-specific documents such as exams and other course material in order to create transcripts for past students and verify completion of the certificate programs.
- Serve on committees to plan and support special events for the school and the Downstate campus which include the Committee on Admissions and Academic Standing Commencement Committee and the Strategic Marketing Team.
- Support in coordinating and implementing health fairs inter-professional case study Alumni Association and career networking events.
- Assist with Accreditation site visits.
- Support the Affiliations Coordinator in obtaining executed affiliation agreements for the various programs in SOHP. Support with grant preparation and submissions.
- Other responsibilities are based on the needs of the School of Health Professions and the Downstate campus. All responsibilities are carried out with minimal supervision.
|
Required Qualifications: | - Bachelors Degree.
- 2 years of experience working in an academic setting.
- Excellent communication and organizational skills.
- Advanced skills in MS Office Suite and web conferencing tools.
- Or a satisfactory equivalent combination of experience education and training to the above.
|
Preferred Qualifications: | |
Work Schedule: | Monday to Friday; 9:00am to 5:00pm (Full-Time) |
Salary Grade/Rank: | SL-3 |
Salary Range: | Commensurate with experience and qualifications |
Executive Order: | Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at. |
Equal Employment Opportunity Statement: | SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws. Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at |
Required Experience:
IC
Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world...
| Are you looking to take your career to new heights with a leader in healthcare SUNY Downstate Health Sciences University is one of the nations leading metropolitan medical centers. As the only academic medical center in Brooklyn we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical a healthcare rating company for consumers among the top 5 leading U.S. medical schools for training doctors. |
Bargaining Unit: | UUP |
Job Summary: | The Deans Office in the School of Health Professions at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Assistant / Office Manager & Executive Assistant to Dean. The successful candidate will: - Provide administrative support and customer service to the School of Health Professions (SOHP) Deans Office all 8-programs within the school faculty and students.
- Serve as the liaison between Dean Associate Deans Assistant Deans SOHP Program Chairs support staff various departments within SUNY Downstate and other organizations and vendors.
- Provide administrative computer and technical support to the Deans Office and as needed to the various programs within the SOHP.
- Manage and maintain the calendar for the Dean and occasionally the two Associate Deans.
- Manage and maintain social media accounts application decisions academic standing documents and the schools committee assignments among other important documents.
- Draft academic standing letters to current students and other documents as needed for the Deans review and approval.
- Assist the Assistant Dean with course evaluations.
- Ensure procurement of needed office and teaching supplies for the Deans Office staff faculty and SOHP programs as needed. Assist with procurement card expenditure reconciliation.
- Build and maintain relationships with the various offices/departments and schools/colleges at Downstate staff external partners and the community in order to successfully carry out the day-to-day operations.
- Assist with and manage information for faculty and staff confidentially and discreetly.
- Manage the archive files of all 8 continuing education programs including but not limited to student records and program-specific documents such as exams and other course material in order to create transcripts for past students and verify completion of the certificate programs.
- Serve on committees to plan and support special events for the school and the Downstate campus which include the Committee on Admissions and Academic Standing Commencement Committee and the Strategic Marketing Team.
- Support in coordinating and implementing health fairs inter-professional case study Alumni Association and career networking events.
- Assist with Accreditation site visits.
- Support the Affiliations Coordinator in obtaining executed affiliation agreements for the various programs in SOHP. Support with grant preparation and submissions.
- Other responsibilities are based on the needs of the School of Health Professions and the Downstate campus. All responsibilities are carried out with minimal supervision.
|
Required Qualifications: | - Bachelors Degree.
- 2 years of experience working in an academic setting.
- Excellent communication and organizational skills.
- Advanced skills in MS Office Suite and web conferencing tools.
- Or a satisfactory equivalent combination of experience education and training to the above.
|
Preferred Qualifications: | |
Work Schedule: | Monday to Friday; 9:00am to 5:00pm (Full-Time) |
Salary Grade/Rank: | SL-3 |
Salary Range: | Commensurate with experience and qualifications |
Executive Order: | Pursuant to Executive Order 161 no State entity as defined by the Executive Order is permitted to ask or mandate in any form that an applicant for employment provide his or her current compensation or any prior compensation history until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time please contact the Governors Office of Employee Relations ator via email at. |
Equal Employment Opportunity Statement: | SUNY Downstate Health Sciences University is an affirmative action equal opportunity employer and does not discriminate on the basis of race color national origin religion creed age disability sex gender identity or expression sexual orientation familial status pregnancy predisposing genetic characteristics military status domestic violence victim status criminal conviction and all other protected classes under federal or state laws. Women minorities veterans individualswith disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please contactHuman Resources at |
Required Experience:
IC
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Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
