Office Administrator
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Job Location:
Scottsdale, AZ - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Office Administrator
HIGHLIGHTS
Location:Phoenix AZ
Position Type: Contract
Hourly / Salary:BOE
Residency Status:US Citizen or Green Card Holder ONLY
Position Overview
Our client is seeking a highly organized and customer-focused Office Coordinator / Receptionist to serve as the first point of contact for our office while providing comprehensive administrative support. This role blends front desk operations facilities coordination executive support and event planning making it ideal for someone with strong multitasking communication and office management skills.
Key Responsibilities
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Greet and welcome guests with professionalism and exceptional customer service.
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Manage mail distribution and shipping logistics including generating UPS labels and coordinating pickups.
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Coordinate meeting logistics including conference room scheduling room setup catering orders and visitor accommodations (flights hotels car services).
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Create employee door badges and coordinate parking access requests.
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Partner with IT to ensure office technology (printers monitors projectors iPhones iPads) is operational and manage mobile device inventory.
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Order and maintain office supplies and equipment inventory to ensure business continuity.
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Act as facilities liaison coordinating with third-party vendors (building management electricians handyman services printer maintenance etc.).
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Oversee workplace organization and office administration standards maintaining clean and functional conference rooms kitchen and common areas.
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Restock refreshments snacks and kitchen supplies as needed.
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Plan and execute employee engagement events such as holiday parties quarterly office events celebration lunches and Family Day activities.
Administrative Support
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Provide general administrative support including data entry mail assembly document preparation and internet research.
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Distribute internal and external communications (memos notices announcements).
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Manage executive calendar scheduling resolve conflicts and coordinate internal/external meetings in partnership with other administrative staff.
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Arrange executive travel including booking flights hotels and transportation.
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Support employee onboarding logistics and new hire setup.
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Assist with ad-hoc projects and special assignments as needed.
Qualifications
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Proficiency in Microsoft Office (Word Excel) or Google Workspace (Docs Sheets Slides) with the ability to quickly learn new software and in-house systems.
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Experience working with accounting systems databases or enterprise resource planning (ERP) tools preferred.
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Strong technical aptitude with the ability to troubleshoot office equipment (printers scanners AV equipment HDMI projectors).
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Prior experience in Office Administration Reception Office Coordination or Executive Assistant roles ideally within a corporate or multinational environment.
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Strong interpersonal communication skills with the ability to engage professionally across all organizational levels and with external partners.
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High attention to detail accuracy in data entry and strong organizational skills.
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High School Diploma or GED required; Associates or Bachelors degree preferred.
We are GTN The Go To Network
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
