Office Administrator – Madison, MS

About Us:

Working across the globe V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security streamline logistics and enhance readiness. Aligned to a shared purpose our $3.9B company and 16000 people work alongside our clients here and abroad to tackle their most complex challenges with integrity respect responsibility and professionalism

What Youll Do:

The Office Administrator is responsible for ensuring the smooth day-to-day operations of the Madison MS corporate headquarters office environment. This role serves as the first point of contact for visitors and provides administrative coordination facility support and scheduling services to maintain an organized professional and efficient workplace.

Key Responsibilities:

• Office & Facility Coordination
  • Manage conference room scheduling including coordinating reservations resolving conflicts and ensuring rooms are properly prepared
  • Oversee daily office operations to maintain a clean organized and functional workspace
  • Coordinate with facilities IT and vendors for maintenance repairs and office services
  • Monitor office supply inventory and place orders as needed

• Guest & Front Desk Support
  • Serve as the primary point of contact for visitors and guests at headquarters
  • Greet and assist visitors in a professional and welcoming manner
  • Coordinate visitor access badges and security procedures
  • Support meeting hosts with guest logistics and accommodations

• Administrative Support
  • Provide general administrative support to HQ leadership and staff
  • Assist with planning and coordination of meetings events and office activities
  • Prepare meeting spaces including setup materials and catering coordination
  • Maintain calendars for shared resources (conference rooms common areas etc.)
  • Answer phones in coordination with other administrative support personnel across the organization
  • Organizing and distributing company mail

• Office Planning & Coordination
  • Support office-wide initiatives such as employee events engagement activities and special projects
  • Assist with onboarding logistics for new employees (workspace setup supplies etc.)
  • Identify opportunities to improve office efficiency and employee experience

Qualifications

• Education:
  • High school diploma or equivalent

• Experience:
  • 2 years of administrative office coordination or customer-facing experience
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office (Outlook Word Excel)

• Desired Qualifications:
  • Experience in a corporate or headquarters environment
  • Familiarity with conference room scheduling tools or office management systems
  • Experience coordinating events or meetings

• Skills:
  • Customer service mindset and professionalism
  • Attention to detail and organizational excellence
  • Ability to prioritize and manage multiple tasks simultaneously
  • Problem-solving and proactive thinking
  • Team-oriented with strong collaboration skills

• Work Environment
  • Primarily office-based at corporate headquarters
  • Frequent interaction with employees leadership and external visitors
  • May require occasional lifting of office supplies or event materials

What We Bring:

• At V2X we strive to be market competitive in our total reward offerings.
• The successful candidates starting pay will be based on but not limited to their job-related skills experience qualifications work location and market conditions.
• Please speak with the recruiter for additional information.
• Employee benefits include the following:
• Healthcare coverage
• Life insurance AD&D and disability benefits
• Retirement plan
• Wellness programs
• Paid time off including holidays
• Learning and Development resources
• Employee assistance resources
• Pay and benefits are subject to change at any time and may be modified at the discretion of the company consistent with the terms of any applicable compensation or benefit plan.

Required Experience:

Unclear Seniority