Inventory Clerk

Inventory Counting & Reconciliation

• Execute scheduled cycle counts by location item ABC class or process area to meet the defined count frequency.
• Perform ad-hoc counts triggered by transactions hot parts negative balances or exception reports.
• Prepare a report for inventory reconciling variances by verifying units of measure counting methods and transaction history; make a proposal for inventory reconciliation with dollar figures.
• Segregate and tag discrepant inventory and send out daily reports.

• Investigate discrepancies (e.g. wrong location over-production packaging/UoM conversions BOM/Backflush inaccuracies scrap accounting transfers scheduling rework)
• Document root causes and implement corrective/preventive actions (5 Whys fishbone standard work updates).
• Recommend improvements to storage practices labeling bin zoning and transaction discipline.

Transaction Integrity & Documentation

• Audit recent transactions (receipts issues transfers returns adjustments) to validate accuracy against physical stock and paperwork.
• Maintain complete records of counts variances approvals adjustments in compliance with internal controls and audit requirements.
• Support physical inventory and cycle-count program governance.

Cross-Functional Collaboration

• Coordinate with Receiving to ensure proper labeling and put-away accuracy.
• Partner with Production/Scheduling on WIP counts backflush accuracy and scrap reporting.
• Communicate findings risks and status to Materials/Operations leadership.

Safety & 5S

• Follow all safety policies PPE requirements and equipment operating procedures.
• Maintain clean organized and clearly labeled inventory locations; champion 5S in assigned zones.

Daily / Weekly Activities

• Daily: Complete assigned count list; investigate and reconcile variances; record and route adjustments for approval; update trackers and dashboards; perform spot checks on problem SKUs/locations.
• Weekly: Review KPIs; analyze top variance drivers; validate new or reconfigured locations; participate in tier meetings; propose improvements.
• Monthly/Quarterly: ABC review count frequency tuning and program effectiveness review; support audits and inventory risk assessments.

Key Performance Indicators (KPIs)

• Inventory Accuracy (By Location & Item): 98%
• Count Compliance: 95% of scheduled counts completed on time
• Variance Resolution Lead Time: 48 hours for standard discrepancies
• Root-Cause Closure Rate: 90% of investigated variances

Required Qualifications

• High school diploma or GED
• Strong math skills and attention to detail
• Basic Excel/Google Sheets skills for variance analysis and reporting
• Ability to lift up to 50 lbs. stand/walk for extended periods and operate material handling equipment

Preferred

• Experience in manufacturing or distribution with ABC cycle count programs
• 13 years in inventory control warehouse or materials management
• ERP experience (e.g. SAP Oracle Microsoft Dynamics Infor Epicor NetSuite)
• Familiarity with lean/5S Kanban backflush processes and lot/serial control
• Forklift certification

Skills & Competencies

• Analytical: Root-cause thinking; comfortable with transaction trails and audit logs
• Organization: Prioritizes counts by risk/impact
• Communication: Clear written documentation; concise variance summaries to leadership
• Systems: ERP navigation
• Quality Mindset: Escalates discrepancies respects segregation and traceability rules