Facilities and Administrative Assistant

About the Role & Team

Do you have good communication skills and a strong work ethic. Are you reliable able to follow the instruction as well as use your initiative. This role is more than just an Administrative role it needs you to have independent thinking task prioritization & problem solving skills.

What Youll Do

• Managing the day-to-day operations of the Japan office space.
• Managing incoming calls and ensuring that all enquiries are dealt with in a timely and efficient manner.
• Organize and track mail/ couriers.
• Maintaining a clean and organized office environment.
• Support and manage employee workplace health and safety.
• Oversee office supply inventory place orders and ensure adequate stock levels.
• Point of contact for ownership/landlord.
• Coordinate with vendors and service providers to address office needs.
• Office utilisation tracking and reporting.
• Consumables spending tracking and reporting.
• Assistance in planning guiding and facilitating internal meetings and events.
• Provide administrative support to employees including assistance with travel arrangements and other logistical needs.
• Facilitate onboarding for new hires ensuring they have the necessary resources and information
• Support and facilitate office relocation project.

What You Bring

• Min. 1 to 2 years of office administration experience
• Excellent communication skills
• Ability to work autonomously
• Attention to detail proactive with a can-do attitude
• Intermediate Microsoft Office skills with the ability to pick up systems quickly

Why This Role Stands Out

At IDC your work helps shape how the world understands technology and where it goes next. You collaborate with curious high-caliber colleagues who value rigor integrity and shared success. As the premier global provider of trusted technology intelligence IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy investment and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years IDC sets the standard for credibility and impact. With more than 1000 analysts worldwide and a truly global perspective we combine deep expertise with practical relevance. Here your ideas matter your voice is heard and your contributions provide the insights leaders rely on every day. It is meaningful work backed by a culture that supports growth collaboration and long-term career development with a globally respected brand.

What We Offer

• Individualized Culture: An environment where you can explore new areas outside your specialty and stay engaged with work you enjoy.
• A position in a highly professional and globally respected market research and advisory firm where initiative leading to results is rewarded

Equal Opportunity Employer

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.

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