Project Administrator
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
At Nox Group we are dedicated to humanizing construction as one of the fastest-growing industrial enterprises in the US. Nox Group owns and operates Corbins RMCI Nox Innovations and Construction Labels and our teams set the standard as industry leaders. As we continue to expand our reach nationwide we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. We prioritize our people our partners and our relationships. Start your journey today and join our skilled team.
The Project Administrator (Project Admin) plays a critical role in supporting project startup and ongoing siteoperations by managing and coordinating all on-site onboarding activities for craft and administrative position ensures that new team members are e0iciently processed properly documented and fullyprepared to begin work in compliance with project client and company addition to onboardingcoordination the role provides day-to-day administrative and operational support to field leadershipstrengthening project controls workforce tracking and site administrative processes throughout the projectlifecycle. Working directly with Operations Safety IT and HR support functions the Project Admin maintainsstructure accuracy and communication across the project and onboarding lifecycle to enable a smooth andprofessional field entry experience.
Responsibilities
- Operations & Project Admin Support
- Provide administrative support to the project team by coordinating schedules onboarding personnel managing correspondence and serving as the primary liaison between the field office subcontractors vendors and the home o0ice
- Coordinate with Project Management and Field Leadership on sta0ing arrivals and start dates
- Maintain onboarding trackers logs and status reports
- Assist with site roster management and workforce reporting
- Support badging access lists and site entry coordination
- Provide general administrative and coordination support to site Operations
- Site Onboarding & Workforce Processing:
- Coordinate and execute onboarding for craft and admin personnel assigned to the project site
- Manage new hire intake process including required forms badging site access and orientation scheduling
- Verify completion of onboarding documentation and compliance requirements prior to site access
- Coordinate with Safety on site orientation and training requirements
- Coordinate with IT for system access devices and credential setup
- Serve as primary point of contact for onboarding status and readiness tracking
- Documentation & Compliance:
- Collect review and track onboarding documents and site-required forms
- Maintain organized onboarding files and audit-ready records
- Track required certifications licenses and training credentials
- Ensure compliance with project client and company onboarding standards
- Manage electronic signature workflows and onboarding packets
- Support confidential handling of personnel and compliance documents
- Coordination & Communication
- Serve as coordination link between Operations Safety HR IT
- Respond to onboarding inquiries from incoming personnel and supervisors
- Schedule onboarding sessions orientations and processing appointments
- Escalate missing or incomplete onboarding items to appropriate stakeholders
- Help improve onboarding workflows and administrative processes over time
Qualifications
- Experience in construction administration project administration workforce coordination or site support roles
- Strong organizational skills with the ability to manage high onboarding volume and multiple priorities
- Experience supporting field or project operations environments preferred
- Proficiency with Microsoft O0ice Suite; familiarity with onboarding systems badging systems or workforce tracking tools preferred
- Strong written and verbal communication skills
- High attention to detail and documentation accuracy
- Ability to coordinate across Operations Safety IT and HR support functions
- Professionalism in handling confidential personnel and compliance documents
- Adaptable and responsive in fast-paced project site environments
Education & Certifications
- Required
- Relevant experience in administrative roles project coordination workforce processing or construction site support roles
- Preferred
- Associates or Bachelors degree
- Experience with general contractor project administration or site support
- Experience supporting craft workforce onboarding
Safety Level
This is a safety sensitive position and all applicable policies including drug test and background check will apply.
- The inherent responsibilities of your role may include physical working order to safely and successfully perform job duties you must be able to:
- Potentially lift up to 50 pounds
- Potentially need to do repeated pushing pulling carrying reaching (or working above shoulder) walking standing sitting stooping kneeling bending and climbing
- Potentially operate a motor vehicle crane tractor etc.
- We reserve the right to continually monitor your ability to safely and successfully complete these inherent physical responsibilities and take action as deemed appropriate in accordance with the Americans with Disability Act (ADA)
#CORBIND1
It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion gender national origin age disability or addition to federal law requirements Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Required Experience:
Unclear Seniority
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
BUILDING WHAT's NEXT. RMCI is a self-perform general contractor specializing in water, wastewater, and industrial projects. Since 1990, RMCI has served public and private clients as a trusted construction partner to build the nation’s largest and most complex infrastructure projects. ... View more
