Accounts Payable Director

INSTITUTION DESCRIPTION:

Founded in 1870 by a woman Bathsheba A. Benedict Benedict College is a private co-educational liberal arts institution with over 1700 students enrolled in its 26 baccalaureate degree programs and 2 masters degree programs. Defying trends Benedict College maintains a nearly equal male and female student population. This Midlands HBCU has welcomed students from all 46 counties in South Carolina 30 states across America and 26 countries around the world.

POSITION SUMMARY:

This job description provides a comprehensive overview of the responsibilities and skills required for an Accounts Payable Officer highlighting the importance of this role in the financial operations of the College. The Accounts Payable Officer is responsible for managing and processing financial transactions related to accounts payable ensuring timely payments to suppliers and maintaining accurate financial records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Invoice processing and verification: In managing the accounts payable function the Accounts Payable Officer ensures invoices are accurately processed for payment. This involves verifying the legitimacy of charges correcting any discrepancies and ensuring compliance with company policies.

Expense tracking and reporting: Monitoring and tracking outgoing expenses is a crucial part of the role. This involves recording all financial transactions in the companys accounting systems and generating regular expense reports. These reports help in identifying spending patterns and enable informed financial decision-making.

Vendor communication and relations: Building and maintaining strong vendor relationships ensures smooth financial operations. The Accounts Payable Officer acts as the primary contact for resolving any invoice discrepancies payment queries and service issues. Good communication skills are essential to maintaining a professional and cooperative relationship ensuring ongoing trust and reliability.

Payment processing and timelines: Timely payment to vendors is critical for maintaining strong business relationships. The Accounts Payable Officer is responsible for scheduling and processing payments according to agreed terms. This responsibility involves collaborating with various stakeholders so that payments are made accurately and on time preventing any interruptions in service or supply.

Compliance and documentation: Maintaining compliance with financial regulations and company policies is crucial. This responsibility includes ensuring that all financial documentation is properly filed and archived for future reference or audits. The Accounts Payable Officer must keep track of any changes in legal requirements and implement necessary adjustments to maintain compliance.

Strong numerical skills: Essential for accurately managing financial transactions and resolving discrepancies efficiently.

Attention to detail: A meticulous approach to handling financial records ensuring all data entries are precise and errors are minimized.

Time management abilities: Capability to prioritize tasks and manage deadlines efficiently in a fast-paced environment.

Problem-solving skills: Quickly identifying issues and proposing effective solutions for smooth accounts payable operations.

Teamwork orientation: Willingness to collaborate with colleagues and contribute positively to team goals and objectives.

Remains competent and current through self-directed professional reading developing professional contacts with colleagues attending professional development courses and attending training and/or courses as directed by the Vice President for Business & Finance.

MINIMUM AND PREFERRED QUALIFICATIONS

EDUCATION:
Bachelors degree or equivalent in business administration accounting finance or closely related field.
At least 5 years experiences in Accounts Payable may be considered the equivalent a bachelors degree.

EXPERIENCE:

Minimum of five (5) to seven (7) years experience in accounting accounts payable or closely related field where their is a demonstrated increase responsibility.
Experience in higher education or a closely related field is preferred.

SKILLS:

• Strong analytical process management and problem-solving skills.
• Strong verbal and written communication skills.
• Exceptional competency in Microsoft Excel Word and PowerPoint.
• Basic know of other Microsoft Office products such as Access One Drive. One Drive and Share Point.
• Experience with Jenzabar or other higher education ERPs is preferred.
• Extraordinary customer service and quality attitude.
• Ability to work in a fast-paced and changing environment and multi-task and establish priorities.
• Ability to meet deadlines adhere to schedules and complete job responsibilities.
• Excellent communication interpersonal and time management skills
• Exhibit initiative responsibility and flexibility.

SALARY AND BENEFITS:

Salary based on experience and qualifications. Benedict College offers a competitive benefits program.

Effort: The responsibilities of this position require regular presence in an on-site environment. While the position is not a remote position there may be instances (i.e. during certain times) where remote work is available. The responsibilities may require work in the evenings and on weekends during peak periods.

License: A valid drivers license is required.

APPLICATION PROCESS:

• Review of applications will begin immediately and continue until the position is filled.

• Interested candidates should complete an online application using this link: upload a cover letter resume and names and email addresses of three references. If you have additional questions regarding the position send an email to:.