CDD HF Executive Assistant to Chief Operating Officer UK & France

Job summary

The role is entitled to supporting theChief Operating Officer UK & Francein ensuringher agenda the most efficient organization ofmeetings whilecontributing to achieveKPIpredefined with theCOOthrough a proactive and collaborative approach.

Key purpose of the role

• Skillful coordination of theChief Operating Officer UK & Francecalendaroptimizingthe workflow of the management team aiming to deliver deadlines and following up on outstanding items.

• Provide comprehensive administrative support to theChief Operating Officer UK & Franceassistingwith travel arrangementsbooking visa processesdaily management of the agenda expense reports correspondence) and managingadministrative procedures.

• Manage organizational referentManager meetingsand international meetings creating reports with a confidentiality approach andunderstanding Group priorities andChief Operating Officer UK & Franceexpectations.

• Maintain the highest levels of internal and external confidentiality by managing critical and/or sensitive data completing a broad variety of administrative tasks that facilitate theChief Operating Officer UK & Frances ability to effectively lead theschools;

• Active participation inspecial projects(e.g.kick off of a new project as PMO);producing complex documents reports and presentations; collecting and preparing information for meetings with staff and outside parties

• Acumen and judgment:interact with team membersstudents/ tutors etcconfidentlyto be able to filter in the best wayamongthe differentinternal and external requests(e.g.meetings video-calls etc)

• Efficient document management organizing scanning and filing various documents including contracts memos forms and other important materials to be sure that each departmentmonitorsthe business scopes.

skills

• Abilityin working in a global business environmentandwilling to keep working for an international enterprise.

• Excellent time management combined with an impressive level of detail orientation;

• Working knowledge of current digital technologies (MS Office suite Google Driveetc.)

• World-class level of work ethic tenacity and ambition

• Passion for excellent service learning new skills/concepts communicating across divisions and international project management

• Proactive and creative problem solver

• Fluency in English and French both written and spoken is a must

• Goodwritten and verbal communication skills.

• Organizational skills

• Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.

• Forward-lookingthinker who actively seeks opportunities and proposes solutions.

Informations :

- CDD starting as soon as possible