Administrative Assistant

• ABOUT THE POSITION:

  The position is responsible for performing varied administrative tasks with the aim of supporting the administrative and operational processes and the department.

  Result areas:

  • Handling processing and following up incoming and outgoing information/documents/(numerical) data with the aim of ensuring their correct handling.
    • Maintaining the administration.
    • Follow-up of actions.
  • Performing support and administrative tasks with the aim of providing support to employees.
    • Administrative support of the service
  • Responsible for administrative tasks processing of digital and non-digital data and documents with the aim of providing support to the department.
    • Checking info.
  • To be responsible for the management of the services documents and files with the aim of supporting the service administratively.
    • Keep data up to date.
  • Keeping information/documents/data up to date (e.g. through systems programs and databases) with the aim of always having the most recent information available and ensuring correct reporting on this.
    • Entering data into systems.
    • Keeping certain databases up to date.
  • Conducting research within your own professional domain consulting internal/external sources where necessary and requesting data/information from internal/external sources with the aim of correctly answering questions and providing accurate information.
    • Informing internal/external partners with questions/problems.
    • Finding and completing missing data.

  General administrative support for the HR department including:

  • Managing and monitoring (electronic) personnel files
  • Drafting handling and processing documents
  • Administrative support for entering and leaving employment
  • Reception of new employees
  • Processing absences (illness leave time credit parental leave)
  • Tracking and correcting time registration and performance
  • Answering employee questions about HR-related topics
  • Ensuring correct application of internal procedures and agreements
  • Generating reports from HR systems
  • Keeping HR systems up to date

  Skills:

  • Strong administrative and organizational skills
  • Discreet and respect for confidentiality
  • Being able to work accurately and in a structured manner
  • Good communication skills
  • Customer and service oriented
  • Stress-resistant and flexible
  • Ability to work independently and in a team
  • Good knowledge of MS Office (Excel Word Outlook)
  • Experience with HR software and/or within an HR environment is a plus

Required Skills:

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