Project Document Controller

Project Document Controller Role:

The Project Document Controller is responsible for the end-to-end project management of DG set SITC jobs ensuring projects are executed in alignment with the contract scope cost specifications and timelines. This includes documentation coordination with stakeholders (internal and external) vendor management and commercial operations to ensure successful project delivery and closure.

Key Responsibilities:

1. Project Planning & Scope Management

• Review and vet the scope of work technical specifications and contractual terms
• Deviation approval if required to be obtained from customer through Marketing Team.
• Complete Execution of project within stipulated timeline and Budget.
• Prepare a detailed project execution plan covering timeline resource planning procurement and cost estimates.
• Define project milestones deliverables and acceptance criteria.
• Value Engineering to improve profitability without compromising quality standards.

2. Document & Drawing Management

• Coordination Preparation and submission all required technical and commercial documents including:
  • BOQ (Bill of Quantity)
  • QAP (Quality Assurance Plan)
  • FAT (Factory Acceptance Test)
  • ATP (Acceptance Test Procedure)
  • SAT (Site Acceptance Test)
  • Electrical and Mechanical drawings
  • Method Statements for activities
  • Site Quality Plan
  • Site Safety Plan
• Ensure timely submission and obtain necessary approvals from customers and PMC.

3. Contractor Management & Procurement Coordination

• Development of New Contractors.
• Seek a minimum of three quotations from vendors for installation and commissioning activities.
• Conduct comparative analysis and coordinate with the Erection Head for vendor finalization.
• Issue purchase orders and track vendor performance and delivery timelines.

4. Schedule & Milestone Tracking

• Prepare and monitor project schedules using tools like MS Project or Excel.
• Track milestones and provide regular progress updates to stakeholders.
• Identify and mitigate risks and bottlenecks impacting timelines quality and cost.

5. Quality Testing & Commissioning

• Coordinate with the Erection Head and Quality team for on-site activities.
• Ensure compliance with quality standards and safety protocols.
• Supervise FAT ATP SAT and other commissioning procedures.

6. Cost & Commercial Management

• Prepare and manage:
  • Project cost estimates
  • Proforma Invoices (PI)
  • Running Account (RA) bills
  • Performance Bank Guarantees (PBGs)
  • Dispatch documents
• Ensure timely submission of invoices and collection of payments as per milestone billing.

7. Customer & PMC Coordination

• Act as a key interface between Jakson the customer and PMC for project tracking and issue resolution.
• Ensure timely response to queries and compliance with contractual obligations.

8. Project Closure & Learning

• Finalize all pending commercial and technical deliverables.
• Prepare project closure reports including:
  • Final account statement
  • Completion certificate
  • Lessons learned documentation to support process improvement in future projects.

Project Document Controller Role:

The Project Document Controller is responsible for the end-to-end project management of DG set SITC jobs ensuring projects are executed in alignment with the contract scope cost specifications and timelines. This includes documentation coordination with stakeholders (internal and external) vendor management and commercial operations to ensure successful project delivery and closure.

Key Responsibilities:

1. Project Planning & Scope Management

• Review and vet the scope of work technical specifications and contractual terms
• Deviation approval if required to be obtained from customer through Marketing Team.
• Complete Execution of project within stipulated timeline and Budget.
• Prepare a detailed project execution plan covering timeline resource planning procurement and cost estimates.
• Define project milestones deliverables and acceptance criteria.
• Value Engineering to improve profitability without compromising quality standards.

2. Document & Drawing Management

• Coordination Preparation and submission all required technical and commercial documents including:
  • BOQ (Bill of Quantity)
  • QAP (Quality Assurance Plan)
  • FAT (Factory Acceptance Test)
  • ATP (Acceptance Test Procedure)
  • SAT (Site Acceptance Test)
  • Electrical and Mechanical drawings
  • Method Statements for activities
  • Site Quality Plan
  • Site Safety Plan
• Ensure timely submission and obtain necessary approvals from customers and PMC.

3. Contractor Management & Procurement Coordination

• Development of New Contractors.
• Seek a minimum of three quotations from vendors for installation and commissioning activities.
• Conduct comparative analysis and coordinate with the Erection Head for vendor finalization.
• Issue purchase orders and track vendor performance and delivery timelines.

4. Schedule & Milestone Tracking

• Prepare and monitor project schedules using tools like MS Project or Excel.
• Track milestones and provide regular progress updates to stakeholders.
• Identify and mitigate risks and bottlenecks impacting timelines quality and cost.

5. Quality Testing & Commissioning

• Coordinate with the Erection Head and Quality team for on-site activities.
• Ensure compliance with quality standards and safety protocols.
• Supervise FAT ATP SAT and other commissioning procedures.

6. Cost & Commercial Management

• Prepare and manage:
  • Project cost estimates
  • Proforma Invoices (PI)
  • Running Account (RA) bills
  • Performance Bank Guarantees (PBGs)
  • Dispatch documents
• Ensure timely submission of invoices and collection of payments as per milestone billing.

7. Customer & PMC Coordination

• Act as a key interface between Jakson the customer and PMC for project tracking and issue resolution.
• Ensure timely response to queries and compliance with contractual obligations.

8. Project Closure & Learning

• Finalize all pending commercial and technical deliverables.
• Prepare project closure reports including:
  • Final account statement
  • Completion certificate
  • Lessons learned documentation to support process improvement in future projects.

Location- Hyderabad

Budget- 7-12 lacs

Industry- Genset