Receptionist & File Clerk
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Job Location:
Philadelphia, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Job Title: Receptionist and File Clerk
Location: Philadelphia PA I Onsite
About the Firm
Perez Morris is a women-owned business defense law firm headquartered in Columbus Ohio with offices in Cleveland and Toledo Ohio as well as Pennsylvania. Our attorneys are licensed to practice across the country and regularly practice in New York New Jersey Connecticut and Massachusetts. We pride ourselves on beinggood people doing great legal work exceptionally well. We serve retail healthcare manufacturing transportation and logistics clients. We look for self-motivated intelligent business-minded diverse attorneys who want to work at a firm passionate about investing in its people and communities where we live and work.
Position Overview
We are seeking a motivated and detail-oriented individual to serve a dual role as both a Receptionist and File Clerk/Docketing Clerk. This position will be responsible for ensuring that our office runs efficiently while providing superior service to clients attorneys and staff. The ideal candidate will have strong organizational skills excellent communication abilities and a keen eye for detail in managing both client interactions and case files.
File Clerk Responsibilities
- Create organize and maintain physical and electronic client files
- Scan label and upload documents into the case management system
- File incoming correspondence medical records pleadings and discovery materials
- Retrieve files and documents for attorneys paralegals and support staff as requested
- Ensure documents are correctly indexed and filed according to office procedures
- Prepare files for hearings depositions or trial as needed
- Archive closed files in accordance with retention policies
- Maintain confidentiality and comply with HIPAA and other privacy requirements
- Perform general clerical tasks such as copying mailing and data entry
Receptionist Responsibilities
- Serve as the first point of contact for clients visitors and vendors providing a welcoming and professional atmosphere.
- Answer phone calls emails and in-person inquiries directing them to the appropriate team member as needed.
- Ensure proper check-in procedures for visitors including managing guest access and providing necessary information.
- Manage office supplies inventory placing orders and ensuring supplies are stocked and readily available.
- Process incoming and outgoing mail packages and deliveries.
Qualifications
- High school diploma or equivalent required
- Prior experience in a law office or clerical role preferred
- Strong organizational skills and attention to detail
- Ability to manage high volumes of paperwork accurately and efficiently
- Basic computer skills including document scanning and file management systems
- Ability to follow established procedures and work independently
- Professional demeanor and strong sense of confidentiality
The firm offers a fully transparent compensation structure full benefits including paid holidays and vacation health care insurance 401k and an excellent work your resume to Leah Mako Director of People Operations at
Perez Morris is an equal-opportunity employer and we encourage and intentionally seek diverse perspectives and work experience.
Required Experience:
Junior IC
Key Skills
- Typing
- Data Entry
- Organizational skills
- Clerical Experience
- Microsoft Outlook
- Records Management
- Office Experience
- Computer Literacy
- Personal Injury Law
- Front Desk
- Filing
- Administrative Experience
