MCS Accounting Specialist

Position:Accounting Specialist

Details:

• Full-Time (8.0 hours per day)
• Contract: 260 days
• Projected Start Date: April 1 2026 (Negotiable)
• Pay Range: 55-60K (based on experience)

JOB SUMMARY: The Accounting Specialist supports the centralized financial operations of Maryville City Schools by maintaining accurate accounting records processing transactions across multiple funds reconciling accounts and ensuring compliance with district state and federal regulations. This position assists in the administration of school and district funds supports internal and external audits prepares financial documentation and reports and collaborates with administrators and staff to promote sound financial practices. The Accounting Specialist reports to the Finance Director.

QUALIFICATIONS:Minimum of three (3) years of experience in accounting or governmental finance or an equivalent combination of education training and experience; Excellent interpersonal organizational and analytical skills required. Advanced proficiency in Microsoft Office applications particularly Excel and experience with financial database systems (e.g. Skyward and other school finance software) preferred; Position requires exceptional organizational skills attention to detail accuracy discretion and the ability to manage multiple priorities in a fast-paced central office environment. The successful applicant must demonstrate the ability to meet strict deadlines and exercise sound judgment in financial matters.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:Knowledge of governmental accounting principles and internal control practices; Understanding of public school finance procedures and compliance requirements preferred; Knowledge of administrative office procedures and financial recordkeeping systems; Strong organizational technological analytical and interpersonal skills; Ability to interpret and apply district policies state regulations and federal guidelines;Strong mathematical skills including use of fractions percentages and ratios; Ability to communicate clearly and professionally both orally and in writing; Ability to manage multiple projects and meet established deadlines; Ability to prepare analyze and maintain accurate financial records and reports; Flexibility and professionalism when working with diverse stakeholders.

EDUCATION AND EXPERIENCE:Associate degree in Accounting Business Finance or related fields preferred; equivalent professional experience may be considered;Experience in governmental or school finance is preferred;Experience in accounts payable accounts receivable general ledger reconciliation and audit support strongly preferred.

Application Procedure:

• Complete an online application on the Maryville City Schools website @ Deadline: March 31 2026

Job Expectations and Essential Functions:

• General Office and Financial Procedures
  • Provide professional customer service to staff administration vendors auditors and community stakeholders
  • Communicate procedural requirements to ensure financial transactions comply with district policy and state and federal regulations.
  • Oversee and monitor financial records including purchase orders invoices account balances shipment verification and supporting documentation.
  • Review and oversee vendor statements and payments to ensure timely and accurate disbursement of funds.
  • Lead district-wide accounts payable and receivable processes.
  • Prepare financial documentation including voucher ratification reports budget transfers transmittals journal entries and 1099 reporting.
  • Reconcile bank accounts general ledger accounts and subsidiary ledgers monthly.
  • Assist in preparation for internal and external audits including gathering documentation and responding to auditor inquiries.
  • Research and resolve discrepancies in financial documentation prior to processing.
  • Compile financial data including accounts payable accounts receivable cash receipts deposits and fund balances.
  • Receive deposit and record payments from various sources to ensure prompt and accurate processing.
  • Establish and maintain vendor files including W-9 collection and annual 1099 processing.
  • Support budget monitoring by reviewing expenditures and assisting with account status reporting.
  • Participate in year-end closing processes and financial reporting activities.
  • Participate in professional development opportunities (e.g. TASBO conferences software working groups state finance workshops etc.) to maintain current knowledge of school finance regulations and best practices.
  • Serve as the primary point of contact for school bookkeepers providing ongoing support training and direction in accounting procedures financial software systems internal controls reporting requirements and district state and federal compliance matters.
  • Promote consistency and standardization of financial procedures across all schools to ensure alignment with district policies and regulatory guidelines.
  • Conduct periodic reviews of school financial records and processes to verify accuracy identify discrepancies reinforce internal controls and ensure compliance with accounting practices.

• Record Keeping and Maintenance
  • Maintain organized financial files and records in accordance with administrative guidelines records retention requirements and legal standards.
  • Sustain and support financial databases and platforms including Skyward School Funds Online Newton and Franklin.
  • Generate reports for district leadership the Board of Education state agencies and auditors as requested.

Other Functions:

• Perform other related duties as assigned to support the efficient and effective functioning of the work unit.
• Position Description and Duties can be amended at the discretion of the Director of Schools based on the needs of the district at the central office level and strengths of each team member in place.
• Maryville City Schools Central Office operates within a lean structure that requires collaboration and cross-functional support during peak workload periods audit preparation year-end closing and special projects.

Physical Conditions and Nature of Work Contacts:Work is primarily performed in an office environment with extended periods at a computer workstation. Occasional extended hours may be required during audit preparation fiscal year-end or peak processing times. Professional discretion and tact are required when handling confidential financial information.

EVALUATION: Performance of this job will be evaluated in accordance with Board policy governing evaluation of classified personnel.

FLSA Status

Exempt

Required Experience:

IC