Maintenance Project Coordinator (Open to current City of Victoria employees only)

Victoria - Canada

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

Maintenance Project Coordinator

Competition Number: 26/52

Posting Scope: Internal (Open to current City of Victoria employees only)

Posted Date: February 26 2026

Closing Date: March 5 2026 4:30 PM PST

Department: Facilities

Posting Type: Regular

Work schedule: Monday to Friday ( 35 hour work week) Continuous (Full-Time )

Salary: $ 48.05 per hour Pay Grade 14

Job Code: 4479

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 1

POSITION FUNCTION

Administer small to medium sized projects of varying complexity related to maintenance of existing facilities including but limited to building system repairs and replacements minor remediations renovations emergency repairs and energy improvements.

KEY DUTIES

Project Administration

Develop project scopes budget estimates and schedules.
Report project progress to supervisor
Coordinate contracted resources including but not limited to engineering consultants hygienists safety consultants contractors and cleaners.
Coordinate internal resources on minor projects
Inspect sites to ensure quality conformity with contract documents
Coordinate external inspection authorities

Documentation:

Manage online storage of project related materials.
Maintain up-to-date information on active projects including scope budget and schedule budget details.

Procurement

Develop procurement documents for small to medium size projects
Maintain ongoing contractor rosters
Determine insourcing or outsourcing of work
Determine and administer appropriate agreement types for external resources. Including but not limited to; Professional Services Agreements and Contractor Work Agreements
Participate in the Request for Proposal process

Safety

Work with internal Health and Safety teams to conduct risk assessments to determine safety requirements for projects
Conduct routine inspections of project sites to verify that safety protocols are implemented and to identify both existing and potential hazards in the workplace.
Ensure contractors are following defined safety plans have current insurance and are complying with WorkSafeBC regulations.
Designate prime contractor and complete all required forms.

Financial

Review and process invoicing
Monitor project expenses
Support development of the annual capital and maintenance budget

Stakeholder Management

Communicate project updates clearly and concisely to project stakeholders
Develop signage as required for projects
Support the development of project communication plans

Perform related duties as needed

INDEPENDENCE

Work is generated through the annual maintenance workplan and emergent work resulting from the failures and departmental requirements.
Work is reviewed through regular reports and meetings with supervisor.
Issues such as deviations from annual budget and approved expenditures are discussed with supervisor with recommendations.

WORKING CONDITIONS

Physical Effort:

Climb ladders and scaffolding.

Work in awkward spaces such as attics and crawl spaces. (rare)

Mental Effort:

Short periods of intense concentration while preparing reports and estimating projects. (often)

Visual/Auditory Effort:

Focus on a variety of source data and computer for short periods. (occasional)

Work Environment:

Office.

Work on construction sites while performing inspections. (occasional)

Work in an environment where protective measures must be taken to avoid exposure to dust and fumes. (rare)

KEY SKILLS AND ABILITIES

Organize and prioritize work.
Understand and apply the principles and methods of building project management and construction administration.
Working level operation of Microsoft Word Excel and SharePoint.
Read and interpret technical reports plans codes and regulations.
Establish and maintain effective working relationships.
Work safely on job sites.

QUALIFICATIONS

Formal Education Training and Occupational Certification:

Certificate in a discipline related to Building Technology or project management (2 years)

Current and valid Class 5 B.C. Drivers Licence.

Red-seal trade ticket in a field related to building maintenance or building construction would be an asset

Experience:

4 years of related experience in facilities maintenance construction project administration in a municipal setting or an equivalent combination of education and experience.

OTHER:

May be requested to substitute in a more senior position.

To apply for this opportunity youwill need to create an online profile or log back into our career portal at - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.

The City of Victoria is committed to integrating equity diversity inclusion and accessibility into our programs policies spaces and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous racialized immigrants persons with disabilities 2SLGBTQIA or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance please email us at .

Required Experience:

Job DescriptionMaintenance Project CoordinatorCompetition Number: 26/52Posting Scope: Internal (Open to current City of Victoria employees only)Posted Date: February 26 2026Closing Date: March 5 2026 4:30 PM PSTDepartment: FacilitiesPosting Type: Regular Work schedule: Monday to Friday ( 3...