BUSINESS MANAGER

Reports to: Superintendent

Dept./School: Business Office

Wage/Hour Status: Exempt

Length of Contract: 240 days; 8 hours per day (or equivalent)

PRIMARY PURPOSE:

Direct and manage the operation of all financial and business affairs of the district including accounting payroll purchasing maintenance transportation fixed asset inventory construction management budget preparation bond issues debt management and investment programs.

QUALIFICATIONS:

Education/Certification:

Bachelors degree in education business management or accounting preferred

CPA preferred

Special Knowledge/Skills:

Advanced technical knowledge of school finance budgeting accounting systems and economics

Working knowledge of financial applications and accounting

Knowledge of procedure for purchasing/invoicing supplies and equipment

Ability to work with numbers in an accurate and rapid manner

Ability to use calculator

Strong communication public relations and interpersonal skills

Ability to use personal computer and software to develop spreadsheets perform data analysis and do word processing

Ability to analyze/organize a complex filing system

Ability to use Internet and email

Proficient skills in typing word processing and file maintenance

Ability to implement policy and procedures

Ability to interpret data

Ability to manage budget

Ability to coordinate district functions

Effective organizational communication and interpersonal skills

Experience:

Five years of experience in school business management or public organization preferred

The Board may find appropriate and acceptable alternatives to the above qualifications.

EVALUATION:

The district business manager will be evaluated by the superintendent annually.

MAJOR RESPONSIBILITIES AND DUTIES:

A. Fiscal Management

1. Maintain professional behavior appearance and work ethic to represent the school district in a positive manner.
2. Demonstrate effective customer service strategies to all district patrons.
3. Foster collegiality and team building among staff; encourage their active involvement in the decision-making process.
4. Communicate and promote expectation for high-level performance from staff; hold staff responsible for high performance; recognize excellence and achievement.
5. Articulate a clear direction for all staff as well as a positive image of the school district
6. Ensure that the business operations are supportive of the mission goals and objectives of the district.
7. Maintain strict confidentiality.
8. Develop long- and short-range objectives and goals for the business operations of the school district.
9. Keep superintendent informed on all business affairs of the district and recommend changes and improvements which should be made.
10. Establish and monitor internal controls for the purpose of ensuring compliance with legal and regulatory requirements school board policies administrative procedures approved budgets and for the safeguarding of district assets.
11. Provide an effective two-way communication with staff community media and Board of Education.
12. Plan organize and monitor the timing of the disposal of business office records in accordance with federal and state requirements and district policy.
13. Act as a district administrator in eFinance eSchool and Triand.

B. Budgeting and Financial Planning

1. Establishes a system of control for budget execution and shall direct and supervise all financial accounting in the School District.
2. Assists and cooperates with outside auditing agencies in the conduct of approved audits or review of the Districts fiscal records.
3. Supervise the compilation of district campus and program budgets and cost estimates.
4. Prepares the annual district budget reviews it with the Administration and presents to Superintendent to present for approval and adoption by the Board of Education.
5. Prepare cost analysis reports concerning the operation of the school.
6. Shall be familiar with all sources of revenues for school purposes shall explore possibilities of new sources and shall be responsible for obtaining all monies to which the Board of Education is entitled. Works with all concerned in securing the funds necessary to operate the educational program.
7. Monitor budget reports and inform superintendent of potential budget overruns.
8. Work with district personnel in projecting student enrollments staffing needs building and facility needs capital equipment needs and other cost items for district and individual school improvement.

C. Purchasing

1. Assist to oversee purchasing for the School District.
2. Assist in writing specifications for bidding and advertising and tabulates bids all in accordance with established purchasing policy and state laws and shall present recommended bid awards for Board approval.

D. New Construction/Renovations

1. Works with attorneys and financial advisors to effect suitable financing.
2. Oversees the distribution of payments for construction in progress.

E. School Community Relations

1. Provides the Superintendent and other staff members as well as the Board with facts and information that help them in their relations with the public.
2. Interprets the business area of educational programs to the educational staff and to the public and media where possible and required.

F. Personnel Management

1. Assists the Superintendent in preparing for and or conducting negotiations and in handling individual and group problems related to duties salary working conditions benefits policies and procedures of non-instructional personnel and provides guidance and information in connection with employment of severance from service for these personnel.
2. Oversees directs and supervises the Business Office staff.
3. Maintains adequate records for all School District employees regarding salary retirement social security withholding taxes wage taxes and insurance and the like and complete reports.

G. In-Service Training

1. Assists in the organization and execution of in-service training programs aimed at increasing the skills of school business management.

H. Food Services

1. Compile and submit monthly food service claim reimbursements.

I. Accounting and Reporting

1. Oversees the preparation and certification of the accuracy of monthly and annual financial reports required by the Superintendent Board of Education State Department of Education and other agencies of government.
2. Establishes the accounting systems necessary to provide school officials and administrators with accurate financial facts as the basis for formulating policies and decisions.
3. Assists in the evaluation of computer hardware and systems for handling the administrative reporting requirements of the district.
4. Serve as school district treasurer for all funds and be administratively responsible for making deposits and investments of all money received by the schools in the manner prescribed by law.
5. Keep informed of and comply with all federal state and district laws regulations and policies.
6. Consult with eFinance field support as necessary.
7. Prepare annual reports and process the fiscal and calendar year end procedures in eFinance.
8. Process and distribute 1099 forms.
9. Work closely with the Special Education LEA on budgeting and reporting requirements as well as monitoring the Maintenance of Effort.

J. Insurances

1. Maintains adequate general liability and property casualty coverage for the district and personnel as required.

K. Other Functions

1. Submits information for inclusion in agendas for Board meetings.
2. Attends regular committee and executive sessions of the Board to advise on matters relating to non-instructional services of the district when requested by the superintendent.
3. Develops and implements policy in the area of school business management generally accepted accounting practices and related activities.
4. Input new employees in WillSub. Authorize WillSub absences print and code invoices and submit for payment every 2 weeks.

SUPERVISORY RESPONSIBILITIES:

Supervise central office finance staff

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; occasional state-wide travel; occasional prolonged and irregular hours

Required Experience:

Manager