Assistant to Senior Consultants 80-100

Primary Function

Phillips is an international auction house conducting sales of Contemporary Art Photographs Design Modern & Contemporary Editions Jewels and Watches. Phillips in Association with Bacs & Russo the worldwide market leader in watch auctions is currently seeking an organized and motivated assistant to support the two Directors of BACS & RUSSO Senior Consultants to Phillips.

Role Overview

The Assistant will provide comprehensive administrative and organizational support to ensure the smooth running of the Senior Consultants day-to-day activities. This includes managing schedules coordinating travel preparing correspondence and assisting with special projects across departments as required. The role requires discretion adaptability and the ability to thrive in a fast-paced dynamic environment while managing multiple priorities.

This is an extraordinary opportunity to work within the luxury sector and gain insight into the world of watch auctions. You will interact daily with world-leading specialists in horology and be fully integrated into the operations of the department.

Duties And Responsibilities

The candidate will be responsible for managing all aspects of day-to-day activities for the Senior Consultants including:

Manage calendars and appointments.
Prepare correspondence reports and presentations as required.
Coordinate travel arrangements liaising with approved travel companies and handlingtransport accommodation bookings visas.
Submit expense reports in accordance with finance team deadlines.
Maintain filing systems records and important documents in an organized manner.
Perform any other ad-hoc administrative duties as requested.
Provide support for personal or professional tasks as requested by the Senior Consultants.

The Successful Applicant

University degree or Swiss Federal Diploma or equivalent
Fluency in French and English; Italian and/or German are a plus
Discretion professionalism and attention to detail
Excellent organizational communication and multitasking skills
Flexible and able to adapt to changing situations
Proficiency in Microsoft Office
Valid work permit in Switzerland or equivalent

Candidates are required to apply with a current CV and cover letter to Ms Athena Bras

Required Experience:

IC