Clerk-Payroll, Building OperationsMaintenance

Days Per Year: 226

JOB TITLE: Clerk Payroll (Building Operations/Maintenance)

Building Operations/Maintenance Department

REPORT TO: Director Building Operations

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 5

MIN: $32092

MID: $37751

PRIMARY PURPOSE:

The Clerk Payroll (Building Operations/Maintenance) under the general supervision of the Director -Operations will be responsible for maintaining accurate payroll information monitoring and verifying employees timesheets resolving missed punches and recording absences for Maintenance and Operations staff in the timekeeping system in accordance with district policy and the payroll schedule. Clerk Payroll (Building Operations/Maintenance) will be responsible for providing guidance and resources to employee payroll related inquires and questions.

All employees of SISD are expected to act with integrity support organizational goals communicate in a clear and respectful manner championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School graduate or GED
• Must be able to communicate effectively in English
• 2 yrs payroll related experience

Preferred:

• 3 years payroll related experience
• 2 years of Timekeeping experience
• 2 years previous experience in a payroll department

SPECIAL KNOWLEDGE/SKILLS:

• Skills to operate standard office equipment including use of computer applications; highly accurate calculations and data entry as required.
• Able to communicate effectively in English in writing and verbally.
• Knowledge of filing procedures
• Knowledge of 10-key calculator.
• Knowledge of E-Finance Financial Software
• Knowledge of TimeClock Plus timekeeping system
• Familiar with payroll procedures
• Professional demeanor at all times

MAJOR RESPONSIBILITIES AND DUTIES:

• Monitor and update employees time and absences in TimeClock Plus and AESOP to ensure accurate and timely processing of employees paychecks.
• Meet all payroll due dates for submitting payroll batches.
• Ensure proper TimeClock Plus coding for employees that are assigned to 260 and 240 calendars. This includes verifying clock in and clock out compliance accuracy of work hours and entering absences for employees.
• Utilize the appropriate payroll forms to record payroll transactions including but not limited to a missed punch form request to earn/use compensatory time forms and extra duty/supplemental pay forms.
• Ensure all payroll forms have the appropriate signatures then route to the payroll department.
• Attend all trainings hosted by the Finance or HR departments regarding pay and payroll processing.
• Coordinate with the department secretary and human resources to track employees who are out on leave and complete the appropriate notice of absences forms when applicable.
• Assist employees with providing resources and guidance in understanding their paychecks.
• Maintain personnel information for purposes of providing an up-to-date reference and audit trail for compliance for payroll.
• Prepare various reports for the purpose of providing written support and/or conveying information.
• Assist in other areas as directed by the Operations Director.

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.