Office Manager
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Job Location:
Monthly Salary:
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Lets be #BrilliantTogether
TheBrussels OfficeManagerwillbe responsible forall aspects of the smoothrunningof our Brussels office and willreportintotheHead of EMEA Corporate Services who is based in London.
This is a Full-time office-basedrole consisting of39hoursper week.The Corporate Services Teamarein the office at least 4 days a week with theoptionto work from home one day a week.The working hours are 9am-5pm.
The Corporate Services (CS) team creates a productive rewarding and secure working environment by providing the necessary tools and support to work efficiently and effectively. We collaborate with other teams support their goals andfacilitatea professionalwork experience for all.
MAIN RESPONSIBILITIES
Coordinate with vendors on equipment maintenance services including negotiating costs and working with the Legal team to implement contracts
Oversee courier services/requests and coordinate with Mailroomregardingdeliveries
Monitor and address issuessubmittedthrough the ISS Stoxx internal service request ticketing system Service Now
Planseatingallocationsspacelayoutsand moves as
Visitor management and receptionoversight answering calls greeting visitors and staff adding visitors to securitysystemand directing them appropriately
Order office supplies andmaintaininventory
Administrative tasks such as handling invoicesfilingand office related documentation
Assist EMEA head with budgets
Be the primary contact for office security and working with a global team on standard procedures relating to security and contingency planning
Managing Health & Safety and Fire Safety Procedures ensuring we are compliant with legislation arranging training andestablishingstandards and procedures where necessary
Plan andfacilitateclient events and market activities by providing general preparations and material distribution
Update SharePoint office page on a regular basis using SharePoint
Collaborate with the Works SACO
Act as the office liaison for facilities and property management issuesfor other locationswhereneeded
Implement Corporate Responsibility initiatives
AssistITwith equipment needs (IT onboarding and offboarding liaising withIT on ITinventory)
Workwithour globalITteam on standard procedures relating to IT equipment
Support any office related projects (AV upgrade refurbishments construction works move of offices etc.)
CORPORATE SERVICES TEAM SUPPORT
Liaise with the EMEA Corporate Services team in other ISS Stoxx locations and provide coverage and support to employees in offices and remote locations throughout the region
Partner with other members of the EMEACorporate Services team on special projects and firm-wide administrative oversight
REQUIREMENTS
Previousexperience in office administrationpreferred
Fluent communication both verbally and written in English
Good communicationboth verbally and written in either Dutch or French
Excellentproficiencyin all MS systems
Excellent organizational skills methodical and thorough while staying calm under pressure
Pro-active mindset is essential for this role
Demonstrates initiative and proven ability to find solutions to problems
Good attention to detail
Ability to multi-task and prioritize
#LI-SQ1 #ASSOCIATE
What You Can Expect from Us
At ISS STOXX our people are our driving force. We are committed to building a culture that values diverse skills perspectives and experiences. We hire the best talent in our industry and empower them with the resources support and opportunities to growprofessionally and personally.
Together we foster an environment that fuels creativity drives innovation and shapes our future success.
Lets empower collaborate and inspire.
Lets be #BrilliantTogether.
About ISS STOXX
ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985 we offer top-notch benchmark and custom indices globally helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance sustainability cyber risk and fund intelligence. Majority-owned by Deutsche Börse Group ISS STOXX has over 3400 professionals in 33 locations worldwide serving around 6400 clients including institutional investors and companies focused on ESG cyber and governance risk. Clients trust our expertise to make informed decisions for their stakeholders benefit.
Institutional Shareholder Services (ISS) is committed to fostering cultivating and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race color ethnicity creed religion sex age height weight citizenship status national origin social origin sexual orientation gender identity or gender expression pregnancy status marital status familial status mental or physical disability veteran status military service or status genetic information or any other characteristic protected by law (referred to as protected status). All activities including but not limited to recruiting and hiring recruitment advertising promotions performance appraisals training job assignments compensation demotions transfers terminations (including layoffs) benefits and other terms conditions and privileges of employment are and will be administered on a non-discriminatory basis consistent with all applicable federal state and local requirements.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Institutional Shareholder Services is the world’s leading provider of corporate governance and responsible investment solutions.
