Administrator

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Would you like to join a truly international talent driven company that values Safety Ethics Quality Innovation and Employee Opportunity

From our foundation of excellent products (escalators elevators and moving walkways) to our next chapter of digital transformation this isa great timeto join us asan Administrator. The Team Administrator will be responsible for general administrative tasks to facilitate the efficient and effective running of the department. The latter includes the recording of staff time and records administration of meeting actions and general office duties as required & identified.

Responsibilities:

• Provide full administrative support to the Pan TfL team including dealing with daily correspondence copy/audio typing drafting letters/memos spreadsheet production diary management meeting co-ordination & minute-taking and acting as a communication link with external contractors and companies.
• Arrange and co-ordinate meetings as requested including drafting producing and distributing agendas and supporting papers. Take minutes and ensure follow-up actions for subsequent meetings.
• Be responsible for keeping a record of annual leave sickness and study leave for Pan TfL.
• Maintaining trackers for staff holidays drugs and alcohol testing ethics and training.
• Record update maintain develop where required the Skill Matrix for all staff capturing and executing training per skill set.
• Book all training in advance of training lapsing for all staff
• Initiate and develop ideas related to secretarial and administrative work and support the team in the development and implementation of administrative systems and processes such as Asite and Sharepoint.
• Provide support to the Senior Management team with the production of special projects and reports including investigating and researching background information and by managing smaller projects as directed.
• Setup new starters as appropriate (by ensuring their ID card requests are completed and department systems access is setup.
• Manage procurement and maintenance of appropriate office equipment and consumables raise purchase orders (inc. maintenance contracts ad hoc orders office equipment/stationery etc.) and invoices and to act as the link between the department and business support.
• Report and coordinate any maintenance and repair works that need to be carried out in the department.
• Booking Travel Arrangements for Pan TfL.
• Be the Fire Warden for the team
• Maintenance of Health and Safety trackers including FPA logs for staff and subcontractors.
• To support Project Managers and the field processing timesheets
• Transitional responsibility for NE Operations Safety Metrics collation liaison with Operation Directors and their teams
• Keep a record of holidays sickness & all leave via a tracker for the field and management
• Order PPE are required and record upon SharePoint
• Maintain & revise SharePoint
• Ensure adherence to all Company Policies and Procedures.
• Be fully conversant and compliant with all Environmental Health and Safety procedures.
• Complete quarterly ethics module as advised by Ethics & Compliance Officer (ECO)
• Fully comply with all Quality Environmental Health and Safety directives including but not limited to PPE Accident Reporting Cardinal Rules Risk Assessment Method Statement (RAMS) and Achieving Competitive Excellence (ACE).

What you will need to be successful

• Strong administrative background.
• Use of MS Word and Excel.
• Knowledge of SharePoint or similar web based applications.
• Possess excellent communication skills
• Havegood timemanagement
• Have good planning and organising skill

Whats In it For Me / Benefits

• Strong Remuneration Package

• A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme

• A culture which encourages innovative ideas and appreciates our talent is the key to our success

Apply today to join us and build whats next!.

If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide the industrys largest Service portfolio.

You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 72000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

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