Executive Assistant
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Job Location:
Washington, AR - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
Amyx Inc. is seeking an experienced Executive Assistant to support a senior executive at a Federal agency in the Washington DC area. This role requires a highly organized proactive professional who can anticipate needs manage competing priorities and bring exceptional judgment and discretion to a fastpaced environment. The ideal candidate is relationshipdriven detailoriented and adept at navigating seniorlevel communications and operations within a large Federal organization.
Responsibilities
Provide comprehensive administrative support including proactive calendar task and priority management for a senior executive.
Serve as a discreet and trusted gatekeeper triaging requests managing communication flow and tailoring messaging for senior leadership audiences.
Build productive collaborative relationships across the organization with a composed supportive and professional demeanor.
Maintain continuous situational awareness of key events deadlines meetings long-term schedules and operational commitments.
Prepare review and format documents briefings and correspondence in alignment with office and agency standards.
Establish and maintain office files records and electronic data systems consistent with Federal Records Management requirements.
Manage travel requirements end-to-end including booking arrangements preparing travel orders processing passports/visas and ensuring compliance with agency travel regulations.
Maintain an executive preferences profile for travel communication and recurring operational tasks.
Coordinate official visits and engagements including preparing conference rooms and setting up video teleconferences (VTC).
Follow established administrative procedures including attending weekly calendar syncs and maintaining up-to-date contact lists and schedules.
Occasional afterhours availability via telework is required to support executive needs schedule changes and urgent mission priorities.
Technology used:
Microsoft 365 Teams and SharePoint
Adobe Acrobat
Concur travel system
Qualifications
Required:
5 years serving as an EA to a senior executive (C-suite SES Flag officer or equivalent).
Demonstrated excellence in proactive calendar/priority management.
Experience interacting with senior government officials.
High proficiency in Adobe and Microsoft 365 to include Outlook Word PowerPoint and Excel.
Exceptional communication skills and discretion.
Ability to work well with professional staff take initiative and work independently.
Ability to cope with frequent changes in priorities as well as interruptions throughout the day.
Candidates without an active clearance may be considered based on experience and eligibility.
Desired:
Active Q clearance (Top Secret equivalent)
Federal experience supporting an executive in a technical organization.
Knowledge of Federal travel regulations and proficient in creating local domestic and overseas travel arrangements and creating travel vouchers upon travel completion.
Experience with Concur travel management system.
Benefits include:
- Medical Dental and Vision Plans (PPO & HSA options available)
- Flexible Spending Accounts (Health Care & Dependent Care FSA)
- Health Savings Account (HSA)
- 401(k) with matching contributions
- Roth
- Qualified Transportation Expense with matching contributions
- Short Term Disability
- Long Term Disability
- Life and Accidental Death & Dismemberment
- Basic & Voluntary Life Insurance
- Wellness Program
- PTO
- 11 Holidays
- Professional Development Reimbursement
Please contact with any questions!
Amyx is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race color religion national origin age disability sexual orientation gender identity status as a protected veteran or any other characteristic protected by law. Amyx is a VEVRAA federal contractor and we request priority referral of veterans.
Physical Demands
Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects tools or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading reviewing/analyzing information and providing recommendations summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight typically less than 20 pounds. Regular and predictable attendance is essential.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
