Office Specialist

Omaha, NE - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The work we do matters!

Hiring Agency:

Health & Human Services - Agency 25

Location:

Omaha NE

Hiring Rate:

$17.254

Job Posting:

JR2026- Office Specialist (Evergreen) (Open)

Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):

Job Description:

The Department of Health and Human Services is seeking a detail-oriented dependable Office Specialist to provide essential technical and administrative support to our agency. Under general supervision this position performs moderately complex clerical and administrative functions to assist a unit section or supervisor with activities such as permitting licensing claims processing data management and customer service.

This role requires the ability to follow standardized procedures apply agency-specific guidelines and ensure accurate and timely completion of assigned work. The Office Specialist will interact frequently with internal and external stakeholders requiring strong communication professionalism and organizational skills.

VALID DRIVERS LICENSE IS REQUIRED

What We Offer:
State-matched retirement contribution of 156%!
13 paid holidays
Generous leave accruals that begin immediately
Tuition reimbursement program
79% employer-paid health insurance plans
Dental and vision insurance plans
Employer-paid $20000 life insurance policy
Career advancement opportunities as the largest and most diverse employer in the state
Training and development based on your career goals
Employee Assistance Program

Key Responsibilities

Court Processes & Legal Support:
Enter hearings and results into NFOCUS; verify and update court calendars; prepare distribute and deliver court reports; prepare and send delivery lists; process ICWA notices; gather and redact files for review; search and provide orders through Justice/NDEN; and manage legal documents such as birth certificates and Social Security cards.
Document & Records Management:
Print copy fax email and prepare documents; enter and retrieve information in NFOCUS; maintain agency and kinship packets; manage forms and correspondence; and support accurate data entry and file maintenance.
Mail & Communication Coordination:
Receive date-stamp sort distribute and prepare outgoing mail; maintain staff mailboxes; send foster parent letters; and communicate effectively with internal and external partners by email phone and in person.
Office Operations & Support:
Provide reception services including greeting guests and answering phones; schedule and reserve meeting and training rooms; maintain the youth storage closet; disperse parking garage passes; manage office supply ordering and inventory; and prepare workspaces for new hires.
Administrative Services:
Support general office operations to ensure daily efficiency

Requirements/ Qualifications

Minimum Qualifications: Coursework/training in administrative/office support functions procedures and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications:

Experience using databases or tracking systems to enter retrieve and manage records or reports.
Knowledge of permitting licensing or certification processes in a public sector or regulatory environment.
Proficiency with Microsoft Office Suite (Word Excel Outlook) and comfort generating reports memos and correspondence.

Other: Valid drivers license.

Knowledge Skills and Abilities

Strong organizational and problem-solving skills.
Ability to follow detailed procedures and apply rules accurately.
Effective written and verbal communication skills.
Strong attention to detail and ability to manage multiple priorities.
Ability to work independently with limited supervision and maintain confidentiality.

If youre currently employed by the State of Nebraska please dont apply through this external career site. Instead log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.

Required Experience:

The work we do matters!Hiring Agency:Health & Human Services - Agency 25Location: Omaha NEHiring Rate:$17.254Job Posting:JR2026- Office Specialist (Evergreen) (Open)Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):0Job Description:The Department of Heal...