Executive Assistant

Encino, CA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Title: Executive Assistant to the Managing Attorney / CEO

Client: Los Angeles Legal Solutions

Reports To:

- Managing Attorney / CEO F. Jay Rahimi (85%)

- Wife Associate Attorney with a different company Allie Rahimi (15%)

On-Site Location(s):

- Business Office: Encino California

- Home Office: Sherman Oaks California

Salary Range/Compensation: DOE

About the Firm

Los Angeles Legal Solution is dedicated to serving the Southern California community with integrity care and high-quality legal representation. The firm provides personalized service to every client ensuring thoughtful legal strategies and an exceptional client experience. Our work is grounded in respect responsiveness and a commitment to achieving the best possible outcomes.

Position Overview

We are seeking a highly skilled Executive Assistant to provide comprehensive administrative operational and limited personal support to the Managing Attorney/CEO and his spouse who is also an attorney. This role is ideal for a professional who thrives in a fast-paced deadline-driven environment and demonstrates initiative adaptability and sound judgment.

The Executive Assistant will serve as a trusted partner anticipating needs managing competing priorities streamlining workflows and ensuring both professional and personal responsibilities run seamlessly.

Attractive Factors

Casual yet professional office environment
Down to earth kind self-made Managing Attorney / CEO
Mileage reimbursement
15 employees in office on varying days
Flexible on-site in business office home office remote days

Key Responsibilities

Executive & Legal Administrative Support

Manage complex professional calendars coordinating meetings court-related obligations and deadlines with precision.
Arrange logistics for internal and external meetings including conference rooms videoconferencing and client accommodations.
Compose edit and proofread correspondence presentations and legal-related documents.
Transcribe handwritten notes and dictation; manage high-volume document and email retrieval.
Facilitate meetings via Zoom and Microsoft Teams and provide technical assistance when needed.
Develop familiarity with legal matters clients courts and agencies to ensure proactive support.
Maintain strict confidentiality while handling sensitive legal and business information.
Keep leadership informed of upcoming commitments and ensure timely follow-up on action items.

Client & Professional Relations

Deliver exceptional service to clients colleagues and external partners with a proactive solutions-oriented approach.
Communicate professionally with courts agencies opposing counsel and professional organizations.
Represent the office with discretion professionalism and responsiveness.

Operations & Travel Coordination

Coordinate domestic and international travel including flights hotels and transportation.
Monitor itineraries to ensure smooth arrivals departures and schedule transitions.
Suggest and implement process improvements to enhance efficiency and workflow.

Personal Executive Support (CEO & Spouse)

Maintain personal calendars and align them with professional obligations.
Schedule medical household and personal appointments while avoiding conflicts.
Provide discreet high-level support that enables leadership to remain focused on legal practice and firm growth.
Provide thoughtful support to the spouse in managing household logistics scheduling and coordination of vendors services and appointments.
Serve as a discreet liaison for personal matters helping to organize priorities streamline responsibilities and reduce administrative burden for the CEO and his wife.

Qualifications & Skills

Exceptional verbal and written communication skills with strong attention to detail.
Must have a reliable vehicle.
Highly organized with the ability to prioritize multiple responsibilities under tight deadlines.
Proven ability to function effectively in a fast-paced professional environment.
Strong problem-solving and decision-making capabilities with a proactive mindset.
Demonstrate initiative adaptability and resilience when managing shifting priorities.
Maintains professionalism in demeanor appearance and interactions at all times.
Ability to handle confidential matters with discretion and sound judgment.
Advanced proficiency in Microsoft Office document management and virtual meeting platforms.
Client-service mindset with a can-do attitude and commitment to excellence.

Interview Process

- 1st video with F. Jay Rahimi

- 2nd in person with F. Jay Rahimi

- 3rd in person with Allie Rahimi

For immediate and confidential consideration interested candidates may contact Meg Minder at

Required Experience:

Title: Executive Assistant to the Managing Attorney / CEOClient: Los Angeles Legal Solutions Reports To: - Managing Attorney / CEO F. Jay Rahimi (85%)- Wife Associate Attorney with a different company Allie Rahimi (15%)On-Site Location(s): - Business Office: Encino California - Home Office: Sherman...