Administration Officer
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Job Location:
Monthly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
- $84066.00 per annum (pro rata) 12% superannuation
- Part Time 22.8 hours per week fixed term opportunity until 16/3/2027 (parental leave backfill)
- Gunaikurnai / Traralgon based role
About the opportunity
This role reports to the Group Leader and will provide administrative support to the Local Office/Team in Health and Safety Operations. The incumbent will be required to undertake either all or a mix of tasks at any point in time to ensure that all the functional areas are supported. It is essential that this role be undertaken with a fine eye for detail and the ability to provide an exemplary standard of service to internal and external clients.
Key accountabilities
- Provide administrative support to Inspectorate teams. This may include providing support to statutory functions carried out by the area developing and maintaining registers (for issues correspondence permissioning risk assets etc.) participation in quality assurance or audit activities or developing operational reports as required
- Support stakeholder events and forums with both internal and external stakeholders including scheduling administrative arrangements assisting with preparation of papers and liaising with stakeholders as required
- Drafting co-ordinating finalising formatting and supporting the development and distribution of documents such as meeting agendas minutes and presentations as required
- Managing business processes for the team such as access to systems processing purchase orders invoices and accruals in accordance with WorkSafe Victoria policy and procedures
- Support effective document and file management in accordance with WorkSafe Victoria policy and procedures
- Day to day office coordination; proactively keeping all office functions working efficiently.
Please ensure you review the position descriptionhere for additional information on accountabilities for this role.
Skills and experience
- Experience in a similar role and undertaking administrative tasks
- Demonstrated ability to work autonomously and as part of a team
- Organised work practices and the ability to address fluctuating work demands changing priorities and timelines
- Superior level of customer service skill
- Well-developed interpersonal and communication skills
- Demonstrated ability to liaise on a professional level with a diverse client group
- Good interpersonal skill with the ability to develop positive business relationship
- Intermediate computer skills in Word Excel PowerPoint and email High level of keyboard accuracy and an eye for detail
Working with us
At WorkSafe our goal is for every employee to feel connected safe and valued within their team for teams to feel appreciated in the workplace and for WorkSafe to be respected in the community.
We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals including First Nations people people with disabilities those from diverse cultural and linguistic backgrounds and individuals of all sexualities and genders.
Whats next
Applications close 11:00pm on Friday 6th March 2026. Click the link to apply and join us in making a difference to Victorian lives.
Only applications submitted via the WorkSafe Careers website will be considered.
Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.
Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.
Due to the volume of applications received individualised feedback will only be provided to candidates who progress to interview stage.
To ensure a fair and open recruitment process we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.
For further enquiries please contact Talent Acquisition Specialist Rebecca McPherson via email on
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
About Company
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