Office Administrator
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Job Location:
Monthly Salary:
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Office Administrator
TWD is a leading multi-discipline engineering procurement and construction management (EPCM) company offering comprehensive project development execution and engineering services. Our expertise spans Oil & Gas Infrastructure Renewables (fuels & energy) Chemical & Petrochemical Power Pipelines Blending Transportation and Metals & Mining. With offices across Canada the US and Europe we provide a global reach with a local touch.
At TWD our culture is one of our greatest assets as highlighted by our team. Our vision Together We Deliver underscores the importance of teamwork in everything we do. We excel in delivering EPCM solutions for the industrial world from concept to construction driven by our proficiency dedicated people and reliable performance.
In our recruitment and hiring process we emphasize fairness and inclusivity. We do not use artificial intelligence or automated systems to screen or select candidates. Instead we rely on a team of professional recruiters to handle application reviews interviews and qualification assessments ensuring a personal and thorough approach.
Job Summary
As an Office Administrator this role provides comprehensive administrative support across document control human resources and accounting functions within a global engineering firm operating in the energy and infrastructure sector. The position supports project teams and corporate functions by ensuring efficient processes accurate records and consistent adherence to internal procedures and regulatory requirements.
Key Responsibilities
Document Control & Project Administration
TWD is a leading multi-discipline engineering procurement and construction management (EPCM) company offering comprehensive project development execution and engineering services. Our expertise spans Oil & Gas Infrastructure Renewables (fuels & energy) Chemical & Petrochemical Power Pipelines Blending Transportation and Metals & Mining. With offices across Canada the US and Europe we provide a global reach with a local touch.
At TWD our culture is one of our greatest assets as highlighted by our team. Our vision Together We Deliver underscores the importance of teamwork in everything we do. We excel in delivering EPCM solutions for the industrial world from concept to construction driven by our proficiency dedicated people and reliable performance.
In our recruitment and hiring process we emphasize fairness and inclusivity. We do not use artificial intelligence or automated systems to screen or select candidates. Instead we rely on a team of professional recruiters to handle application reviews interviews and qualification assessments ensuring a personal and thorough approach.
Job Summary
As an Office Administrator this role provides comprehensive administrative support across document control human resources and accounting functions within a global engineering firm operating in the energy and infrastructure sector. The position supports project teams and corporate functions by ensuring efficient processes accurate records and consistent adherence to internal procedures and regulatory requirements.
Key Responsibilities
Document Control & Project Administration
- Manage register distribute and archive project and corporate documentation in accordance with internal document control procedures.
- Maintain document version control transmittals and audit trails across multiple projects and regions.
- Support project teams with administrative coordination reporting and data management.
- Ensure compliance with quality management systems and client documentation requirements.
- Provide administrative support across the employee lifecycle including onboarding offboarding and personnel record management.
- Coordinate training records certifications and compliance documentation.
- Assist with recruitment administration interview scheduling and candidate communications.
- Support HR reporting and maintain confidentiality of sensitive employee information.
- Assist with processing invoices expense claims and purchase orders in line with internal controls.
- Support project cost tracking timesheet administration and basic financial reporting.
- Liaise with finance teams to ensure accurate and timely documentation and approvals.
- Maintain organized financial records for audits and internal reviews.
- Coordinate meetings travel arrangements and internal communications.
- Act as a point of contact for internal stakeholders and external partners on administrative matters.
- Support continuous improvement of administrative processes and systems.
- 49 years of relevant administrative experience preferably within engineering energy infrastructure or other technical consulting environments.
- Proven experience supporting document control HR administration and accounting or finance-related tasks.
- Strong organizational skills with the ability to manage multiple priorities and deadlines across projects.
- High attention to detail and accuracy in document and data management.
- Proficiency with general office productivity tools and enterprise document management systems.
- The candidate to be fluent in English verbal and writing.
- Office admin. or financial or HR related Bachelor Degrees are preferred.
- Strong communication skills and the ability to work effectively with global multidisciplinary teams.
- Discretion and professionalism when handling confidential and sensitive information.
We embrace diversity and are committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome all qualified applicants. If you require accommodation at any time throughout the recruitment process please contact our Human Resources Team.
Required Experience:
Manager
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
TWD is a global engineering firm serving energy/infrastructure clients with trusted leadership, reliable performance and higher proficiency.
