26-27 SY School Accounting Assistant (Middle School) Colorado Springs School District 11

Position Profile

Position:School Accounting Assistant

Department/School:Russell Middle School

Reports To:Principal

FTE:1.0

Days/Year:192

Salary Schedule: A122025-2026 Teacher/SSP Salary Schedule School Based Positions (Group A)

FLSA Status:Exempt

Applicants must be legally authorized to work in the United States

SUMMARY OF FUNCTION

Uses standard accounting procedures to maintain a computerized accounting system for school business. Follows procedures prescribed by city county and state law; district/school policies and regulations.

ESSENTIAL JOB FUNCTIONS

• Maintains all school business activity and budget accounts
• Maintains accounting software and requests upgrades to the system as they become available
• Prepares monthly bank reconciliation and submits to the Fiscal Services Department
• Properly identifies IRS Form 1099 vendors and obtains identification number. Prepares annual 1099 report and submits to the Fiscal Services Department
• Closes out and reconciles cash register on a daily basis. Reconciles all cash received to amounts recorded in accounting system on a regular basis
• Follows proper accounting procedures when processing check requests i.e. review for proper signature review supporting documentation verify goods or services have been received and cancel invoice after payment
• Prepares and/or processes budget transfers and journal entries between accounts in the accounting system
• Prepares school business purchase orders for business manager approval
• Keeps record of purchase orders issued and outstanding
• Keeps record of all sales taxes collected and prepares quarterly sales tax reports for state county and city sales tax
• Collects student obligations for athletic fees and other fees when assigned
• Facilitates annual school activities i.e. yearbook distribution graduation orders (rings caps gowns announcements) collects funds for various school events
• Assists in the preparation of the end of season sports recap report
• Verifies current physicals on all athletes
• Prepares and maintains a database on all students involved in sports
• Keeps inventory of sportswear school paraphernalia etc. and record of sales
• Runs and maintains postage meter
• Provides support to teaching staff and students regarding school business inquiries

OTHER DUTIES

• Performs related work as required

KNOWLEDGE ABILITIES AND SKILLS

• Knowledge of modern office practices and operation of standard office appliances including desktop computers typewriters and copy machines
• Knowledge of standard accounting procedures and practices as applied to the requirements of district school accounts
• Ability to reconcile and maintain accounts accurately
• Ability to understand and follow state county and city procedures regarding tax filings and federal procedures for IRS Form 1099 filings
• Ability to operate keyboard devices at moderate speed; ability to use email
• Ability to communicate effectively
• Ability to work cooperatively with others

QUALIFICATIONS

• High School diploma or equivalent
• Minimum of three years clerical/secretarial/bookkeeping/account experience
• Knowledge of computers software programs database and spreadsheets
• Coursework in office practices/vocational courses
• CPR/First Aid Certification

ORGANIZATIONAL RELATIONSHIPS

Reports to Business Manager/Athletic Director.

WORKING CONDITIONS

The work is performed in a typical office environment.

PHYSICAL DEMANDS

The work is mostly sedentary with frequent periods of walking and standing. Typical positions require workers to lift and carry up to 20 pounds; climb stairs; bend and crouch; reach hold grasp and turn objects; and use fingers to operate computer or typewriter keyboards. The work requires the ability to speak normally to use normal or aided vision and hearing and to detect odors.

FLSA STATUS

Nonexempt

Join Our Team!

Join Colorado Springs School District 11 and help inspire a generation of learners. Your dedication creativity and expertise empower students to reach.

Required Experience:

Junior IC