2026-2027 Academic Operations Specialist

Academic Operations Specialist

Major Responsibilities and Duties

• State Compliance & Reporting
• Ensureaccuratetimely submission of state-required reports(enrollment attendance staffing etc.).
• Maintaincompliance calendarsand track deadlines for all reporting requirements (scheduling/reporting drills accreditation documents data entry etc.).
• Work closely with district/school leadership and external agencies to ensure alignment withstate education guidelines.

• State Testing Preparation of Documents
• Prepares documents needed for the testing process; ensures full compliance and security.
• Ensuretest security protocolsand training are implemented correctly.
• Monitor participation resolve discrepancies and coordinatemake-up testing.
• Work closely with building test coordinators.

• Student Information System (PowerSchool) Management
• Maintainaccurate student recordsincluding demographics attendance enrollments withdrawals and transfers.
• Generate reports from PowerSchool to support compliance and decision-making.
• Enter incidents into Incident Management in PowerSchool.
• Maintaining up-to-date records of new immunizations required by the state.
• Troubleshoot data entry issues and train staff inSIS best practices.

• SIPS Meetings
• Set up meetings with parents and school staff.
• Track and collect documents needed for SIPS meetings.

Other Responsibilities As Assigned by Site including but limited to:

• Supporting all testing not just state testing (MAP make-up testing for common assessments etc).
• Supporting with intervention material management
• Supporting with coordinating substitutes and coverage
• Maintaining coherent professional office culture.
• Communicating with families/interpreting for school leaders.
• Support school leadership in executing calendars events and parent communication (literacy nights back to school bash etc.).
• Attend meetings/trainings as required by administration.
• Works overtime as required.

Qualifications

• High school diploma required.
• Educational office training preferred.
• Strong computer skills and proficiency in Google Suites and student information systems.
• Use of a 10-key calculator by touch; accuracy with numbers.
• Highly motivated with strong organizational skills.
• Effective interpersonal and organizational skills.
• Effective communication with stakeholders.
• Ability to lift 40 pounds to shoulder height occasionally.

210 Days

Reports to Site Leader and Director of Academic Operations

Required Experience:

IC