Administrative Assistant IV Administrative Services

Job Title: Administrative Assistant IV

Retirees of the Texas Teachers Retirement System (TRS) may apply.Consistent with district policy SD-7.17 Employment of Retirees selected applicants are responsible for reimbursing the district through payroll deduction for the current rate of all TRS pension or TRS Care surcharges. As of September 1 2025 the TRS pension surcharge rate is 16.5% and the TRS Care surcharge is $535/month.

Wage/Hour Status: Nonexempt

Pay Group: S35 Salary Plan

Primary Purpose: Provide administrative and technical assistance to the Division Director of Instruction and Department Directors of Instruction.

Qualifications

Education/Certification/Experience:

High school diploma from an accredited high school orHigh School Equivalent.

Seven years of full-time wage-earning general clerical secretarial or administrative support experience.

Thirty semester hours from an accredited college university or technical school may be substituted for experience on a year-for-year basis with a maximum substitution of two years.

Type 55 net words per minute with no more than ten errors verified by the appropriate Texas Workforce Commission or TDCJ typing test preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge/Skills:

Excellent oral and written communication skills with the ability to convey ideas and instructions clearly and concisely.

Knowledge of school district organization operations and policies.

Skill to interpret and apply rules regulations policies and procedures.

Proficiency in the use of computer software necessary to develop organize and maintain reports files data calendars and correspondence.

Ability to use online resources preferred.

Major Responsibilities and Duties:

1. Compose correspondence including memos letters and reports.

2. Maintain administrative records and prepare reports including sick leave conference attendance special attendance and department activities report.

3. Prepare and audit travel vouchers for assigned personnel. Coordinate vehicle assignments and travel arrangements for assigned staff.

4. Serve as general office manager; prepare and maintain office files and maintain appointment calendars.

5. Support theDivision Director and Department Directors of Instructionin coordinating department operations and activities; communicate objectives tasks and decisions to staff on behalf of the department director.

6. Provide assistance in maintaining budgets including verification that funds are available in the budget line and appropriate codes are used on all requisitions. Submitting requisitions.

7. Coordinate and schedule trainings and staffdevelopment activities for the department. Tracking required trainings of Division of Instruction staff.

8. Perform other duties as assigned.

Policy reports and Law:

9. Maintain confidentiality in handling sensitive information receivedin the performance of the job duties.

10. Perform duties in a professional manner through daily punctual attendance at locations of work assignment.

11. Follow Windham School District policies and procedures in completing assigned job duties.

12. Execute duties in a professional ethical and responsible manner as defined in 19 TAC Chapter 247 Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities: None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands:

Ability to communicate (verbal and written) ability to instruct ability to speak ability to reason ability to compile data ability to interpret policy ability to interpret procedures and data ability to concentrate ability to memorize ability to alphabetize ability to understand verbal and written instructions ability to organize ability to analyze ability to maintain emotional control ability to maintain confidentiality ability to work with frequent interruptions.

Physical Demands:

Ability to perform full duties of position lift and carry upto 30 pounds walking sitting standing climbing stairs and ramps kneeling stooping reaching hearing (with aid) visual acuity speaking travel by car van or airplane driving of car/van distinguishing colors occasional prolonged and irregular work hours.

Environmental Demands:

Work inside and outside noise radiant/electrical energy work alone work with others around machines with moving parts and objects possible exposure to microwaves in use exposure to hot and cold temperatures exposure to dust and cleaning chemicals.

**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Required Experience:

Junior IC