Executive Assistant
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Job Location:
Philippines - Philippines
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES
Position : Executive Assistant
Working Schedule : 8am-5pm EST
Job Description:
Were looking for a highly skilled and experienced Executive Assistant to provide comprehensive administrative and operational support to our C-suite executives. The ideal candidate is a proactive organized and detail-oriented professional with a proven track record of handling a wide range of administrative and executive support-related tasks. Youll act as a key point of contact for internal and external stakeholders and will be able to work independently with minimal supervision. A high level of professionalism and confidentiality is essential for this role.
Key Responsibilities:
- Administrative Management: Manage and maintain executive schedules appointments and travel arrangements (both domestic and international). This includes coordinating flights hotels ground transportation and creating detailed itineraries.
- Communication & Correspondence: Serve as the primary point of contact screening and directing phone calls emails and other correspondence. Draft proofread and edit internal and external communications presentations and reports.
- Meeting Coordination: Organize and prepare for meetings including creating agendas preparing presentation materials and taking detailed minutes. Ensure executives are well-prepared for all meetings and events.
- Project & Task Management: Assist with special projects and initiatives conducting research and compiling data as needed. Track key deliverables and follow up on action items to ensure timely completion.
- Confidentiality & Discretion: Handle sensitive information with the utmost discretion and maintain strict confidentiality regarding all company and executive matters.
- Expense Reporting: Manage and submit expense reports for executives ensuring accuracy and timely processing.
- Office Management: Maintain an organized and efficient office environment for the executive team.
Qualifications:
- Experience: Minimum of 3-5 years of experience as an executive assistant preferably supporting C-level executives.
- Technical Skills: Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and strong familiarity with productivity and communication tools.
- Artificial Intelligence: Must have working knowledge of AI Tools
- Soft Skills:
- Exceptional Communication: Excellent verbal and written communication skills.
- Proactive & Resourceful: Ability to anticipate needs problem-solve and work independently.
- Organizational Prowess: Superior time management and organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Attention to Detail: Meticulous and detail-oriented approach to all tasks.
- Professionalism: High degree of professionalism and the ability to handle confidential information with discretion.
Preferred:
- Design Tools such as Canva Visme or Snappa
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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