Commercial Real Estate Coordinator

Make your next move an expert one.

At Colliers its not our success that sets us apart its how we achieve it. Our people are passionate take ownership and always do whats right for our clients people and communities.

Why Colliers

Our enterprising environment needs your expertise to facilitate Colliers continued growth as an industry leader. Our nimble decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This is an on-site working arrangement at our San Mateo CA office.***

About the role:

As a Commercial Real EstateCoordinator (internally called Client Services Coordinator) you are the central administrative hub of the office. You serve as the primary point of contact for day-to-day office needs broker support and on-site coordinationensuring the office runs smoothly while helping drive active transactions forward.

This role is ideal for someone who is highly organized proactive and comfortable being the go-to person for everything from office operations to transaction administration. Youll support a group of brokers while also acting as the local liaison for property management vendors and internal teams.

In this role you will:

• Serve as the primary administrative point of contact for the office

• Manage day-to-day office tasks including ordering supplies coordinating vendors and addressing facility and property management needs

• Coordinate meetings and office events including scheduling and catering/lunches

• Support brokers by drafting initial transaction documents including Letters of Intent (LOIs) Purchase Agreements (PAs) and Lease Proposals

• Assist with due diligence coordination and deal close-out activities

• Prepare tour books property summaries marketing packages proposals and presentations

• Conduct market research and property data analysis using CoStar MLS and internal systems

• Collaborate with internal teams (Marketing & Research) to produce and distribute marketing materials

• Anticipate operational and transaction needs and proactively manage deadlines and deliverables

• Act as a liaison between brokers and internal departments

• Handle inbound inquiries and ensure timely professional communication

• Balance multiple projects simultaneously while tracking action items across the team

What you bring:

• 2 years of relevant experience

• Commercial real estate experience is a strong asset

• Proficiency in Adobe Creative Suite especially InDesign is a plus

• Advanced skills in Microsoft Office Suite (Word Outlook Excel PowerPoint)

• Experience with CoStar LoopNet and other industry platforms a plus.

• A keen eye for detail and a commitment to proofreading and producing polished work

• A proactive assertive approach youre not afraid to ask questions seek clarity and take initiative

• Strong written and verbal communication skills with the confidence to interact across teams

• A genuine eagerness to learn grow and immerse yourself in the business

• A collaborative mindset and the drive to become an integral part of a high-performing team

• Team-oriented with a positive attitude and service mindset.

• Comfortable in a fast-paced deadline-driven environment

Pursuant to state/local law Colliers is disclosing the following information:

Approximate Hourly Range for this Role: $25.10/hour to $36.06/hour

Our hourly ranges are determined by role level and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range individual pay is determined by work location and additional factors including job-related skills experience and relevant education or training.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth related medical conditions and lactation) gender identity or gender expression (including transgender status) sexual orientation marital status military service and veteran status disability protected medical condition as defined by applicable state or local law genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application pre-employment testing a job interview or to otherwise participate in the hiring process please contact for assistance.