Executive Assistant & Office Administrator (mfd)

At Flix we offer a dynamic work environment with competitive pay strong growth opportunities and a tech-driven approach to making travel more accessible sustainable and affordable.

Werelooking for a proactive and organized Executive Assistant & Office Administrator to support our Managing Director India Surya Khurana in this hybrid role you will provide strategic executive support while ensuring seamless day-to-day office and administrative operations.

You will work closely with senior leadership to manage priorities meetings and communications support cross-functional initiatives andmaintainoperational excellence across the office. The ideal candidate brings strong judgment discretion and the ability to seamlessly shift between high-level coordination and hands-on execution in a fast-paced environment.

This is an excellent opportunity for someone who enjoys working closely with leadership and aspires to grow into a trusted business partner and strategic enabler.

About the Role

• Executive Support & Calendar Governance:Manage the Managing Directors calendar priorities and inbox including meeting structuring time-blocking request gatekeeping and monthly time-spend reviews to improve effectiveness and focus.
• Stakeholder & Communication Management:Act as the primary liaison between the Managing Director and internal teams global stakeholders and executive assistants ensuring seamless coordination andtimelycommunication.
• Meeting & Follow-up Excellence:Prepare meeting agendas briefs notes action items and follow-ups ensuring clear visibility and consistent progress on key discussions and decisions.
• Strategic & Cross-functional Project Tracking:Support track and govern MD-led strategic initiatives and cross-functional projects providing structure updates and accountability across departments.
• Global Coordination & Leadership Visits:Coordinate schedules and deliverables with international stakeholders and manage end-to-endlogisticsfor C-level visits off-sites and leadership events in India.
• Content Reporting & AI-enabled Efficiency:Create high-quality presentations reports and documentationleveragingAI tools (e.g. ChatGPT Perplexity) to enhance speed accuracy and impact.
• Confidentiality & Process Discipline:Handle sensitive information NDAs and internal tool access with the highest level of confidentiality ensuring strong process adherence and operational integrity.
• Office Administration & Operations:Oversee office operations real estate and workspace coordination (e.g. WeWork) vendor and procurement management compliance documentation event and meeting support and coordination with finance and internal stakeholders.

About You

• 24 years of experience as an Executive Assistant Office Administrator Chief of Staff Associate or in a similar leadership-support role.
• Bachelors orMastersdegree in any disciplinewith provenexpertisein Outlook Microsoft Office (PowerPoint Excel Word) and strong presentation skills.
• Experience managing office administration and operations including vendors procurement compliance documentation event and meeting support and basic finance coordination.
• Proven experience supporting senior leadership in fast-paced high-growth or globally distributed organizations.
• Strong capability in calendar management executive coordination and stakeholder communication with the ability to manage multiple priorities seamlessly.
• Highproficiencyin Microsoft Office (Outlook PowerPoint Excel Word) with strong documentation and presentation skills.
• Comfortable using AI productivity and project management tools (e.g. ChatGPT Perplexity Asana Trello) to drive efficiency and structure.
• Demonstrated proactiveness sound judgment and attention to detail with the ability toanticipateneeds and solve problems independently

We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you dont meet 100% of the requirements we still encourage you to apply. We want to hear from you!

What We Offer

• Travel perks: 12 free Flix vouchers 12 discount vouchers for friends & family.
• Work from (M)Anywhere: Depending on your role work from another location for up to 6 weeks per year.
• Hybrid work model: We are an office-first company but we offer flexibility to balance work and life.
• Wellbeing support: Access confidential 1:1 counselling courses and stress management for yourself and up to four family members.
• Learning & Development: Take advantage of language classes training courses and expert-led sessions to grow your skills.
• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.

To view more local benefits specific to each office location please check out this link:Locations - Flix Career

Why Join Flix

At Flix youll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative make an impact and shape your own career path.
As we continue to expand across the globe you can make a real difference in how we work.

If youre ready to grow and lead your journey Flix is the place for you!