AVPI Projects and Events Coordinator

Overview:

The Australia Vietnam Policy Institute (AVPI) is seeking an AVPI Projects and Events Coordinator to support its growing activities in Vietnam. This position is based at the AVPI Representative Office in Hanoi and is hosted within RMIT Universitys Representative Office in Vietnam.

Strengths in event coordination and administration are highly valued particularly for candidates who enjoy working in dynamic environments and take pride in delivering well-organised high-quality engagement activities that bring people and ideas together.

Expected start date: at the earliest available opportunity.

WHY JOIN THE AUSTRALIA VIETNAM POLICY INSTITUTE (AVPI)

The Australia Vietnam Policy Institute (AVPI) is a leading bilateral policy institute focused on strengthening the AustraliaVietnam strategic and economic partnership.

Joining AVPI offers the opportunity to work in an internationally connected environment supporting meaningful engagement across government industry and academia and contributing to initiatives that advance collaboration and cooperation between Australia and Vietnam.

Further insight into our mission impact and global connections is available in our website.

WHAT WE OFFER

• Competitive gross remuneration package for Vietnamese candidates starting from VND per month.
• 13th month Tet bonus
• Private Health insurance for you and your family plus Personal Accident Insurance
• Generous annual leave career leave volunteer leave and public holidays (Christmas and Tet Holidays)

POSITION SUMMARY

The AVPI Projects and Events Coordinator supports the event coordination and administrative functions of the Australia Vietnam Policy Institute (AVPI) in Vietnam. The role contributes to the planning and delivery of events coordination of projects and day-to-day operational activities that support AVPIs engagement initiatives. Working closely with internal and external stakeholders across Vietnam and Australia the position helps ensure effective implementation of AVPI programs and activities.

Key Accountabilities summary

• Under broad direction plan coordinate and deliver strategic events across multiple locations including travel to domestic and where required international venues to support the objectives of the Australia Vietnam Policy Institute (AVPI) and the Representative Office of RMIT University in Vietnam.
• Coordinate project and office administration activities including procurement processes contract preparation milestone tracking reporting travel arrangements and scheduling.
• Support the delivery of strategic projects by working closely with relevant teams across RMIT Vietnam and RMIT Australia as well as with external partners.
• Communicate effectively between a wide variety of stakeholders individuals and team members.
• Track project and event stakeholders using Salesforce.
• Undertake additional responsibilities as agreed with the Head Hanoi Industry and Innovation Hub.

Key Selection Criteria

• Demonstrated ability to plan organise and deliver events effectively including managing timelines logistics and priorities.
• Experience working with internal and external stakeholders to coordinate and support strategic events and/or projects.
• Strong written and verbal communication skills with the ability to communicate clearly and professionally with staff at all levels of the University to achieve agreed outcomes and targets.
• Self-motivated and proactive team members with positive solutions-focused approach to supporting team and project outcomes.
• High level of attention to detail with the ability to ensure operational needs meet strategic goals.
• Demonstrated ability to work independently with broad direction as well as collaboratively in a team environment including working effectively in a cross-cultural context.
• For this role the minimum requirement is IELTS (General) with a score of at least 6.0 (or equivalent as outlined in the Recruitment Selection and Onboarding Guidelines).

Employment offers are conditional upon satisfactory completion of required background checks.

HOW TO APPLY

To be considered for this role it is mandatory to submit both a resume and a cover letter. Please click on the Apply link provided in this Job Ads to initiate the application process.

Please note that we will be running a rolling recruitment process so please apply as soon as possible.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the Careers page. We do not accept applications through other means.
• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
• For any questions or support feel free to reach out to Nhu Tran - Talent acquisition advisor at

Applications Close:

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students clients and members of the community. As an internationally recognised Australian university based in Asia RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

Experience:

IC