Contract Recruiting Coordinator

Boston, NH - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

About Merlin:

Merlin is a venture backed aerospace startup building a non-human pilot to enable both reduced crew and uncrewed flight. Backed by some of the worlds leading investors Merlin is scaling alongside our customers to begin leveraging autonomy today to solve some of aviations biggest challenges.

About You:

You are highly organized detail-oriented and thrive in fast-paced recruiting environments. You enjoy being the connective tissue between recruiters hiring managers and candidates and you take pride in keeping processes running smoothly. Youre comfortable juggling multiple priorities anticipate needs before they arise and understand that an excellent candidate experience is built on precision communication and follow-through. As a contract Recruiting Coordinator you bring a roll-up-your-sleeves mindset and can quickly plug into an existing recruiting operation to make an immediate impact.

Responsibilities:

Coordinate and schedule interviews across multiple time zones ensuring a smooth experience for candidates and interview teams.
Manage interview logistics including calendar coordination virtual meeting setup onsite scheduling and interview confirmations.
Serve as a primary point of contact for candidates throughout the interview process providing timely communication and a high-touch experience.
Partner closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum.
Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS).
Prepare interview materials agendas and interviewer guidance as needed.
Support offer-stage coordination including scheduling offer discussions and assisting with pre-employment steps.
Track interview activity scheduling metrics and recruiting workflow status to ensure process efficiency.
Identify opportunities to improve coordination processes and candidate experience during the contract period.
Provide general administrative and operational support to the recruiting team as hiring needs evolve.

Requirements:

13 years of experience in recruiting coordination talent acquisition operations or a similar scheduling-intensive role.
Strong experience managing complex calendars and coordinating interviews in high-volume or fast-paced environments.
Familiarity with applicant tracking systems (e.g. Greenhouse Lever Ashby Workday or similar).
Excellent written and verbal communication skills with a candidate-first mindset.
High attention to detail and strong organizational skills with the ability to manage competing priorities.
Comfort working independently in a contract role with minimal ramp-up time.
Proficiency with Google Workspace and/or Microsoft Office tools.
Ability to maintain professionalism and confidentiality when handling sensitive candidate information.

This position is based on-site at Merlin HQ in Boston MA.

Once youre here youll enjoy a variety of on-site perks designed to make your workday enjoyable and convenient. These include catered lunches featuring a rotating menu of delicious options an assortment of snacks to keep you fueled throughout the day and a selection of beverages including coffee tea and other drinks to keep you refreshed.

Our goal is to create an environment where you can thrive both professionally and personally

Merlin Labs offers an innovative entrepreneurial and team-focused startup environment. We also offer a top-notch benefits package (health dental life unlimited vacation and 401k with match) and work/life integration. Being part of the Merlin team allows you to become part of a small team that supports professional development while working together to achieve our mission.

Merlin Labs is an equal opportunity employer and values diversity. We do not discriminate on the basis of race religion color national origin genetic information sex (including pregnancy) gender gender identity and expression sexual orientation age marital status military service or obligation or disability status or any other characteristic protected by law. All job offers are contingent upon the candidate passing background and reference checks.

At this time we are unable to provide visa sponsorship or consider candidates who require visa transfers. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

If you require reasonable accommodation in completing an application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to: emailprotected

Merlin Labs does not accept unsolicited resumes from any source other than directly from candidates.

Required Experience:

About Merlin: Merlin is a venture backed aerospace startup building a non-human pilot to enable both reduced crew and uncrewed flight. Backed by some of the worlds leading investors Merlin is scaling alongside our customers to begin leveraging autonomy today to solve some of aviations biggest challe...