Bookkeeper Specialist (AU Based Client)
Share
Job Location:
Quezon City - Philippines
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Employment Type: Part-time Employment (Up to 10 hours/weekly)
Work Setup: Day-1 onboarding followed by a remote setup.
Work Schedule: Day Shift (Following Australian Time Zone)
Location: Eastwood Libis Quezon City
About the Client:
A construction and project management company that focuses on managing building projects from start to finish. Its run by a builder with hands-on experience and the company emphasizes detailed planning smooth communication and quality outcomes throughout the lifecycle of a construction job.
The Role:
Were hiring a Bookkeeper Specialist to support day-to-day accounting operations for a growing a set of businesses. Youll own core transactional accounting maintain clean and timely financials and partner with onshore stakeholders to keep month-end close moving smoothly. You should be comfortable working in Xero improving workflows and communicating clearly across time zones.
Role Responsibilities:
- Core Accounting
- Manage AP and AR processing (bills invoices credits vendor/customer maintenance).
- Perform bank and credit card reconciliations; investigate variances and resolve discrepancies.
- Prepare and post journal entries (accruals prepaids reclasses) with proper support.
- Maintain general ledger accuracy including account mappings and consistent coding.
- Environment includes multiple operating entities with recurring monthly close requirements and moderate transaction volume.
- Month-End Close Support
- Support the monthly close calendar: tie-outs schedules and documentation.
- Assist with balance sheet reconciliations and flux explanations (actual vs. prior / budget).
- Help produce recurring reports: P&L balance sheet cash position AR/AP aging.
- System & Process Excellence (Xero)
- Use Xero to ensure clean financial data: vendor setup PO/expense workflows classes/departments (as applicable).
- Maintain internal controls: approvals audit trails and backup documentation.
- Identify and implement process improvements (templates rules automation checklists).
- Additional tasks:
- Maintain and update the weekly invoice tracker including invoices to be paid pending or completed.
- Keep project spreadsheets current by recording staff hours subcontractor invoices and materials purchased.
- Transfer project data from Excel spreadsheets to Xero for accurate invoicing on a weekly basis.
- Enter and upload all bills and expenses into Xero to ensure accurate financial records.
- Cross-Functional Collaboration
- Coordinate with operations sales and leadership to resolve billing collections and expense issues.
- Provide timely status updates and manage priorities across multiple deadlines
Job Requirements:
- 3 years of accounting experience
- Hands-on experience with Xero is required.
- Background is construction industry is a plus.
- Strong working knowledge of AP/AR reconciliations and GL fundamentals.
- Solid Excel/Google Sheets skills (lookups pivots basic formulas).
- High attention to detail and strong follow-through in a remote environment.
- Strong written English communication
- Comfort working with Australian stakeholders is a plus.
- Ability to work independently with minimal supervision once trained.
WHY INTELASSIST
We grow together. We value your effort. We aim to empower you.
Required Experience:
IC
Key Skills
- Customer Service
- Client Expectations
- Client Requirements
- Client Support
- Action Plans
- Issue Resolution
- Account Management
- Client Relationships
- Service Delivery
- Client Service
- Client Satisfaction
- Client Management
- Procedures
- Service Level Agreements
- New Clients
About Company
: Work collaboratively with a team to ensure the complete and timely collection of medical records, billing information, and other materials collected on behalf of our customers (Law Offices).Qualifications as follows: Excellent Communication Skills (Oral and Written)Ability to exp
