Temporary Biographic Records Associate
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Job Location:
Waltham, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
11 days ago
Vacancies:
1 Vacancy
Job Summary
Brandeis University seeks to hire a temporary Biographic Records Associate. Working with the Sr. Assistant Director of Biographic Records and Data Administration the Data Administration Associate supports the timely and accurate entry and maintenance of data within the IA database of record. This temporary position completes assignments independently consistently and with minimal oversight. Daily work is conducted within a complex relational database containing over 500000 active records and an electronic document management system. This role supports the data management and operational needs of approximately 100 IA staff members and provides additional support to the Gift Processing unit during ongoing projects and cyclical workloads.
This is a temporary full time role for approximately three months.
The hiring range is $25/hour - $28/hour.
Primary Projects and Key Duties
- Work independently to retrieve compile and analyze data from internal and external sources including feeds reports forms and correspondence.
- Identify investigate and reconcile irregular or inconsistent data.
- Translate information into predefined data codes and constituent relationships.
- Enter update and maintain biographic and demographic data in the IA database.
- Upload files and perform routine maintenance in the electronic document management system.
- Assist the Gift Processing unit with day-to-day cyclical and project-based work including preparing and copying checks.
- Support routine gift processing activities such as scanning batching filing and organizing backup materials.
- Provide administrative and project support for the department during peak processing periods.
- Perform other duties and special projects as assigned.
Skills and Competencies Required
- Proficiency with CRMs and CRM business processes; Salesforce experience strongly preferred.
- Ability to manage a high volume of data entry and frequent data changes with accuracy.
- Strong time management and organizational skills with the ability to meet deadlines.
- Detail-oriented patient adaptable and inquisitive with a curiosity for data.
- Experience with Microsoft Office Adobe Acrobat or similar tools Google Workspace and Zoom.
- Self-motivated with the ability to work independently and collaboratively.
- Client-centered customer-service oriented work style.
- Collegial and collaborative demeanor reflecting the Universitys core values.
- Ability to exercise sound judgment discretion and professional ethics.
- Strong commitment to data security and confidentiality when handling sensitive information.
- Adherence to all University and Division policies and procedures.
Education
High school diploma required; B.A./B.S. preferred.
Work Experience
13 years.
Pay Range Disclosure
The Universitys pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience and education/training internal peer equity and applicable legal requirements.
Equal Opportunity Statement
Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race color ancestry religious creed gender identity and expression national or ethnic origin sex sexual orientation pregnancy age genetic information disability caste military or veteran status or any other category protected by law (also known as membership in a protected class).
Required Experience:
IC
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
About Company
Brandeis University is a private research university with a liberal arts focus in Waltham/Boston, Massachusetts.
