Executive Assistant
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Job Location:
Charlotte, VT - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history SMBC Group offers a diverse range of financial services including banking leasing securities credit cards and consumer finance. The Group has more than 130 offices and 80000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group Inc. (SMFG) is the holding company of SMBC Group which is one of the three largest banking groups in Japan. SMFGs shares trade on the Tokyo Nagoya and New York (NYSE: SMFG) stock exchanges.
In the Americas SMBC Group has a presence in the US Canada Mexico Brazil Chile Colombia and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia the Group offers a range of commercial and investment banking services to its corporate institutional and municipal clients. It connects a diverse client base to local markets and the organizations extensive global network. The Groups operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC) SMBC Nikko Securities America Inc. SMBC Capital Markets Inc. SMBC MANUBANK JRI America Inc. SMBC Leasing and Finance Inc. Banco Sumitomo Mitsui Brasileiro S.A. and Sumitomo Mitsui Finance and Leasing Co. Ltd.
Role Description
SMBC is seeking a highly organized and proactive Executive/Administrative Assistant to provide dedicated support to our senior leadership team. This role is essential in ensuring seamless day-to-day operations managing complex schedules coordinating travel and meetings and serving as a key liaison across departments.
Role Objectives: Expertise
- Provide dedicated support to three senior executives overseeing middle and back-office functions
- Managing schedule and calendar through Outlook
- Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
- Arrange and book business travel client meetings customer events conference calls and reserve meeting rooms or external venues as needed
- Handle expense reporting and reconciliation for travel meetings industry events client entertainment and gifts using CONCUR and COUPA
- Order business cards submit maintenance requests and manage office supplies procurement
- Coordinate food and beverage services for client meetings and make business dinner reservations
- Support travel arrangements for senior executives visiting New York from the Tokyo head office
Qualifications and Skills
- Prior experience in an administrative or executive assistant role
- Bachelors degree in business administration Communications or a related field (preferred)
- Strong collaboration skills and the ability to build positive relationships with other EAs
- Excellent written and verbal communication skills in English required.
- Solid PC literacy including Microsoft Word Excel Power Point PDF tools
- Familiarity with CONCUR and COUPA preferred
- Ability to multitask and prioritize effectively in a fast-paced environment
- Exceptional attention to detail and commitment to high-quality work
Additional Requirements
SMBCs employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home as well as from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles including for example certain FINRA-registered roles for which in-office attendance for the entire workweek is required.
SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal state and local law. If you need a reasonable accommodation during the application process please let us know at
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
