Coordinator of Transfer Credit

Expectation and Condition of Employment

Howard Payne University a church-related institution affiliated with the Baptist General Convention of Texas seeks to employ evangelical Christians who are dedicated to teaching and service as they model the principles of the Christian faith and the Universitys sincere religious beliefs.

Howard Payne University (hereafter University) is committed to the integration of learning and Christian faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values of the University and must support the Universitys affirmation of traditional Christian and Baptist beliefs by leading lives of service through active involvement in Christian activities both on campus and through a local church.

Mission Statement

Howard Payne University is a Christ-centered academic community dedicated to excellence by developing and equipping the whole person for intellectual inquiry personal and professional integrity and service to God and humanity.

Core Values of Howard Payne University

We believe and affirm that the University as an institution and each individual called to serve the Lord at Howard
Payne should strive to demonstrate a commitment to these five Core Values:

• Centered on Christ (cf. Col. 3:17 Matt. 7:24)
• Focused on Community (cf. Eph. 4:4-6 1 Pet. 3:8)
• Called to Service (cf. Mark 10:45 Phil. 2:3-5)
• Committed to Excellence (cf. Gen. 1:31 1 Cor. 9:24)
• Dedicated to Stewardship (cf. Gen. 2:15 1 Pet. 4:10)

As a condition of employment employees agree to be paid by Direct Deposit. Applicants offered contingent employment based on the University obtaining a clean background check agree the contingent offer of employment may be revoked based on the information obtained in the background check.

If offered employment your acceptance will indicate that you have read and agree to the Expectations and Conditions above.

Application Procedure

To be considered for this position please submit the following:

• a letter of application addressing in detail how you meet the position requirements
• a resume or CV (curriculum vitae)
• unofficial transcripts and
• a completed HPU Employment Application

Job Summary

The Coordinator of Transfer Credit is responsible for the analysis and articulation of all transfer credit for current incoming and potential students. The position evaluates official and unofficial coursework to be transferred in or accepted for credit toward a students degree by performing the following essential duties and responsibilities listed in the Job Description that follows.

Essential Duties and Responsibilities:

1. Evaluate official and unofficial transcripts submitted to the Office of the Registrar
2. Coordinate receiving and analysis of various transcript types including but not limited to Parchment SPEEDE Joint Service and official/unofficial physical copies
3. Maintain transfer policy within the Student Information System (SIS) Colleague including: FICA codes addresses and course information
4. Ensure all universities and/or colleges are accredited before accepting transfer credits. Double verify through the accrediting body and the university/college websites
5. Utilize Texas Common Course Numbering System (TCCNS) for verification of direct transfer courses; maintain Howard Payne Universitys information on TCCNS and in the Course Catalog Appendix
6. Contact University Departments as needed with course descriptions for transfer evaluation approval
7. Serve as the contact person and resource for transfer credit related questions and explanations
8. Monitor Transfer Course Approval forms for current students and process based on university policies
9. Conduct data entry of transfer credit based on Howard Payne Universitys policies and maintain accurate reference materials
10. Serve as a liaison with Admissions for transcripts and evaluation needs for incoming students
11. Lead transcript evaluations for all SWARM events held by Admissions
12. Support and guide students through scheduling/registration needs and all Office of the Registrar form requirements
13. Welcome potential new students and their families through transcript/evaluation communications
14. Assist with enrollment verification through Parchment National Student Clearinghouse and in-person requests
15. Aid in outgoing transcript preparation and mailings
16. Understand Howard Payne Universitys articulation agreements for transfer evaluations
17. Assist with preparation and day-of coordinating as assigned for annual Commencement ceremonies
18. Provide administrative support by answering the phone and email
19. Abide by the Family Educational Rights and Privacy Act (FERPA) guidelines when dealing with constituent information
20. Perform other related duties as assigned

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Competencies

To perform the job successfully an individual should demonstrate the following competencies:

1. Modeling Christian Faith - Must be committed to modeling the Christian faith. Displays a proven record of modeling the Christian faith in business operations management roles customer service functions and interactions with others. Is committed to continuing to model Christian faith in a manner consistent with the Universitys Mission Statement and Core Values
2. Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures
3. Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well problem solving as part of a group; uses reason even when dealing with emotional topics
4. Technical Skills - Assesses own strengths and weaknesses; pursues training and development opportunities; strives to build knowledge and skills continuously; shares expertise with others.
5. Customer Service Manages difficult or emotional situations effectively; solicits feedback to improve service; responds to requests for service and assistance promptly and effectively; meets the commitments they make to others
6. Interpersonal Skills - Focuses on solving conflict without blaming others; consistently maintains confidentiality; listens to others without interrupting them; keeps his or her emotions under control; remains open to others ideas and tries new things
7. Written Communication - Writes clearly and informatively; edits his or her work for correct spelling and grammar; varies his or her writing style as needed; presents numerical data effectively; is able to read and interpret written information effectively
8. Teamwork - Balances the needs of the team and individual responsibilities effectively; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; puts the success of the team above his or her own interests; is able to build morale and group commitments to goals and objectives; supports everyones efforts to succeed
9. Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance effectively; prepares and supports those affected by change; monitors transition and evaluates results
10. Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness
11. Cost Consciousness - Works within their approved budget; develops and implements cost-saving measures; conserves University resources
12. Strategic Thinking - Develops strategies to achieve the Institutional Priorities in the Universitys Strategic Plan; understands the Universitys strengths and weaknesses; analyzes the higher education market and competition effectively; identifies external threats and opportunities and adapts his or her strategy to changing conditions
13. Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions
14. Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures himself or herself against a high standard of excellence; takes calculated risks to accomplish goals
15. Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts personal responsibility for his or her own actions; follows through with commitments
16. Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies effective feedback to improve performance; monitors his or her own work to ensure quality

Qualifications

To perform this job successfully an individual must be able to perform the Essential Duties and Responsibilities listed above satisfactorily and other duties as assigned. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Education and/or Experience -
   Associates degree or equivalent from an accredited two-year college or technical school or six months to one year of directly related experience or an equivalent combination of education and experience is required
2. Language Skills -
   Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals in English; ability to write routine reports and correspondence; ability to speak effectively before groups of students employees of the University and the public
3. Mathematical Skills -
   Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals; ability to compute rate ratio and percent and to draw and interpret bar graphs
4. Reasoning Ability -
   Ability to apply common-sense understanding to carry out instructions furnished in written oral or diagram form in English; ability to deal with problems involving several concrete variables in standardized situations
5. Computer Skills -
   To perform this job successfully an individual should have knowledge of Internet software; Spreadsheet software and Word Processing software; and willingness to learn processing systems quickly and become the expert in the Registrars Office software system
6. Licenses -
   Must be at least 21 years old and maintain a current Texas drivers license to drive any vehicle including personal vehicles on behalf of the University when necessary
7. Physical Abilities - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to stand reach with hands and arms use hands to finger handle or feel and talk or hear. The employee is frequently required to walk. The employee must frequently lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision peripheral vision depth perception and ability to adjust focus. Be able to move boxes of paper the office
8. Normal Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential performing the duties of this job the employee is occasionally exposed to fumes or airborne particles and toxic or caustic chemicals used to clean and/or renovate buildings and maintain the grounds of the University and is occasionally exposed to outside weather conditions extreme cold and heat and wet or humid conditions. The noise level in the work environment is usually moderate

Required Experience:

Junior IC