Accounts Payable Associate (8 Hours260 Days) (May Start Date)

Position Title: Accounts Payable Associate

Department: Business Services

Reports To: Supervisor of Accounting Systems

FLSA Status: Non-Exempt

SUMMARY:

Processes accounts payable and maintains associated vendor and invoice files for the District.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Reviews processes and pays all authorized invoices.
• Ensures timely entry of data to automated system.
• Maintains vendor file including vendor numbers and responds to vendor inquiry regarding payment.
• Maintains files of paid and unpaid invoices and purchase orders.
• Assists with annual audit.
• Prepares verifies and distributes checks; files copies.
• Responds to expenditure questions from District responsibility centers.
• Prepares information in response to ad hoc requests for payment histories.
• Performs other duties as may be assigned by the Supervisor.

JOB SPECIFICATIONS

EDUCATION and/or EXPERIENCE:

High School Graduate or equivalent with 3 years required (5 years preferred) of accounting/bookkeeping experience.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

SUPERVISORY RESPONSIBILITIES:

None

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before vendors administrators and staff.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to interpret and apply common sense understanding in carrying out instructions furnished in written oral diagram or schedule form. Ability to analyze information and use logic to address work related issues and problems. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

OTHER SKILLS and ABILITIES:

Personal Computer and Mainframe spreadsheet experience. Technical skills to program/repair telecommunications and voice mail equipment. Ability to communicate clearly and concisely both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds such as payroll reports. Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints.

TERM OF EMPLOYMENT:

12 months

Level 110 Pay Scale

EVALUATION:

Performance of this job will be evaluated annually according to Board Policy.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

updated 2025

Required Experience:

IC