Secretary, Senior Director, Academics Region 1, Secondary Achievement and School Support
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Job Location:
Monthly Salary:
Posted on:
8 days ago
Vacancies:
1 Vacancy
Job Summary
Overview
POSITION TITLE (Oracle title)
SECRETARY (SENIOR DIRECTOR)
WORKING TITLE
Secretary to Senior Director
SCHOOL/DEPARTMENT
Academics-Region 1 Secondary Achievement and School Support
LOCATION
Crossroads I Cary NC
PAY GRADE
Noncertified Grade 23
FLSA STATUS
Nonexempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings or weekends) Position is available for Hybrid Telework workweek
POSITION PURPOSE:
Performs secretarial duties and provides administrative support to the office of Region 2 Secondary Achievement and School Support. Maintains all necessary budgetary processes to enhance professional learning across all departments.
MINIMUM QUALIFICATIONS:
KNOWLEDGE SKILLS AND ABILITIES (KSAs)
- Considerable knowledge of bookkeeping and accounting procedures;
- Considerable knowledge of Microsoft Office specifically Word Excel and PowerPoint; Google Apps;
- Effective time management skills and problem solving skills;
- Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
- Ability to work independently without close supervision;
- Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information collaborative efforts and feedback;
- Ability to understand interpret and apply specific rules and regulations governing the processing of fiscal documents maintenance of financial records and the preparation of fiscal reports;
- Ability to complete complex tasks and minimize errors with attention to detail;
- Ability to establish and maintain effective working relationships with school system staff parents community organizations vendors and external agencies.
EDUCATION TRAINING AND EXPERIENCE
- High school diploma or equivalent;
- Experience in a secretarial or related field;
- Experience in managing and maintaining budget and payroll functions.
CERTIFICATION AND LICENSE REQUIREMENTS
None
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POSITION DESCRIPTION
PREFERRED QUALIFICATIONS:
- Associates degree or equivalent technical training;
- Experience using Oracle business applications;
- Secretarial experience in Central Services school or academic setting.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provides administrative support to the Senior Director of Region 2 Secondary Achievement and School Support. 2. Maintains departmental general ledger; creates budget transfers and amendments as needed; creates and processes purchase order and direct pay requests; orders receives and distributes supplies for department; processes contracts service agreements and payments for agreements generated by the office of Region 2 Secondary Achievement and School Support.
3. Communicates with school system staff and vendors concerning accounts payable items as required to effectively clear outstanding financial obligations.
4. Organizes and assists with logistics of various meetings for and within the department. 5. Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff.
6. Generates effective correspondence presentations reports and other documents as directed. 7. Performs other related duties as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers scanners and copiers. The position at times must be able to come into direct contact with school system staff parents staff members of external agencies and the community. Work is considered light physical work requiring the exertion of up to ten pounds of force.
EFFECTIVE DATE: 1/2026
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties responsibilities and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.
Required Experience:
Exec
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