Executive Assistant, Legal
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Job Location:
Atlanta, GA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Portfolio Business:Corporate
J.M. Huber Corporation is one of the largest privately held family-owned companies in the United States. Established in 1883 we are a diversified global supplier of specialty and commodity chemicals hydrocolloid solutions engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4000 employees worldwide we have a material presence in more than 20 countries.
Position Summary
The Executive Assistant to the EVP & General Counsel & Corporate Secretary is a senior trusted business partner who enables the General Counsel and the Legal Department tooperateat maximum effectiveness discipline and strategic focus.
This role goes beyond traditional executive support. It combines C-suite enablement legal department administration governance orchestration and full ownership of Legal Department budgeting and forecasting. The EA operates with high judgment discretion and enterprise perspective acting as a force multiplier for the General Counsel and Legal leadership team.
Principal Duties & Responsibilities
Executive Enablement & Priority Management
- Manage the GCs agenda calendar and strategic cadence including Board cycles in partnership with Senior Legal Specialist Corporate Governance leadership rhythms transactions and other milestones.
- Anticipate conflicts preparation needs and escalation points; ensure the GCs time is focused on the highest-impact matters.
- Act as a trusted gatekeeper and integrator across competing priorities.
- In charge of onboarding process ofnew staffin the legal department.
- Interface with Finance C-suite EAs and outside vendors.
Legal Department Financial Stewardship
- Own the annual Legal Department budget (except for outside counsel budget owned by Legal Leadership reporting to EVP GC with support from SLS Compliance) and rolling forecasts.
- Track monthly actuals versus forecast andidentifytrends risks and variances.
- Track andconsolidateInternal Legal expenses (travel and expenses training subscriptions etc).
- Outside vendors spend oversight (except for the systems governance or IP related vendors managed by the relevant SLS)
- Consolidate-only Corporate outside counselspendas part of the Legal Department budget (individual tracking of corporate matters done by SLS Compliance under the purview of the relevant lead attorneys)
- Outside vendors spend oversight (except for the systems or governance related vendors)
- Outside counsel spend across all matters
- Prepare clear GC-ready financial summaries and narratives.
- Serve as the primary Legal interface with Finance on budget and forecasting matters.
Administrative Support to Lawyers
- Provide centralized administrative support to the Legal leadership team including:
- Scheduling and meeting coordination
- Travel andlogistics
- T&EreimbursementsupportviaConcurorsimilar
- Legal leadership meetings offsiteseventsand training sessions
- Apply standardized processes and prioritization to reduce administrative burden on attorneys.
- Provide documentation and communication support including drafting and formatting presentations memoranda spreadsheets and other materials using the Legal Departments tools and the full Microsoft Office suite (Word PowerPoint Excel Outlook) ensuring clarity consistency and professional standards.
- Coordinate Legal Department operational support including office equipment readiness electronic document execution ( similar) routine legal formalities document retention and the secure sending and receipt of legal correspondence in coordination with IT and Facilities.
Information Flow & Communications
- Filter synthesize and contextualize information for the GC and Legal leadership.
- Draft or coordinate internal communications on behalf of the GC whenappropriate.
- Establish administrative and reporting standards across the Legal Department.
Education Specialized/Technical Knowledge or Required Skills
Required:
- 812 years supporting C-suite or EVP-level executives preferably in legal regulated or industrial environments.
- Demonstrated experience managing complex calendars priorities and confidential matters.
- Strong financial acumen; comfort managing budgets forecasts and spend analysis.
- Exceptional judgment discretion and executive presence.
- Highly organized proactive and able to operate calmly under pressure.
Preferred:
Bachelors degree preferred and/or equivalent work experience
Our employees are our strongest asset and their safety health and well-being is our highest priority. We respect the individual by providing opportunities for professional and personal development. Our Principles drive us to create an inclusive workplace where employees share core values show dignity and respect toward others and work hard to achieve their best performance.
J.M. Huber Corporation is an EEO employer. Pre-employment drug screening is required
NoneNone
Required Experience:
IC
Key Skills
- Administrative Law
- Intellectual Property
- Employment Law
- Advocacy
- Legal Research
- Contract Law
- Criminal Cases
- Legal procedures
- Law
- Legal Operations
- Private Practice
- Civil Litigation
- Federal Courts
- Labor Law
- Arbitration Law
About Company
Huber is a Portfolio Management Company providing industrial products & engineered materials solutions. Explore the products we bring to your everyday life.
