Event Manager
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Job Summary
Organizational Summary
The USF College of Arts and Sciences (CAS) is committed to excellence across the liberal arts and sciences. With more than 900 full-time faculty and staff across 23 academic departments and schools on all three campuses the college serves 15000 undergraduate majors and 1700 graduate students while delivering 487000 semester credit hours annually to students across the university. We are home to 21 research centers and institutes.
Our highly-ranked academic programs are among the best in the country and the world. Our faculty conduct cutting-edge and award-winning research in such areas as cancer cell biology social media and human experience bacterial pathogenesis human dynamics national security and religion and health among others. Our degrees are structured so that students have opportunities for learning both inside the classroom and beyond it. The colleges alumni are accomplished and engaged and they are often recognized by the university in the campuss young alumni and Fast 56 awards. We are especially proud of the way that the college contributes to USFs national ranking as 22nd in the country in social mobility a clear sign of the transformative value of the education we provide.
When it comes to events the overall goal of the Events Team is to advance the Colleges mission by creating implementing and maintaining an integrated strategy that ensures the most efficient use of CAS resources.
Position Summary
The Event Manager is responsible for the strategic planning coordination and execution of meetings conferences and special events that support the mission and priorities of the College of Arts and Sciences. This position plays a critical role in building vibrant intellectual and social community within CAS by delivering highimpact events that bring stakeholders (including but not limited to faculty students donors alumni and external partners) together around ideas research and shared purpose.
The Event Manager is a solutionsoriented professional who thrives in fastpaced environments anticipates challenges before they arise and responds creatively when plans change. The Event Manager understands events not just as logistics but as relationshipbuilding opportunities that strengthen networks and foster lasting engagement.
In addition to overseeing strategy logistics and budgets the Events Manager contributes to the creative dimension of events by collaborating on invitations signage programs and other visual or written collateral that enhance the guest experience and reflect the Colleges brand and values.
The Event Manager supports events hosted by the CAS Deans Office development departments centers institutes and may collaborate with university-wide partners on major campus initiatives and regional alumni programs.
Responsibilities
Event Strategy Vision & Community Building
- Design and execute events that advance the Colleges mission while strengthening
- intellectual community and professional networks.
- Create and maintain a strategic calendar of events that features and reinforces the
- Colleges mission.
- Partner with CAS departments centers institutes development team and leadership to translate academic priorities into meaningful engaging event experiences.
- Think beyond logistics to shape how events feel function and connect people across disciplines and audiences for in-person and virtual events.
- Incorporate inclusive accessible and welcoming practices into all event planning and execution in accordance with university policies and standards.
- Evaluate events using qualitative and quantitative feedback to improve future programming and deepen audience engagement.
Planning Logistics & Real-Time Problem Solving
- Lead all phases of event planningfrom concept development through post-event follow-upwhile managing multiple projects simultaneously.
- Develop clear timelines workflows and planning tools that support consistent high-quality execution while meeting established deadlines.
- Anticipate risks and troubleshoot logistical challenges calmly and effectively including last-minute changes.
- Coordinate all event operations including but not limited to venues room setups audiovisual needs catering accessibility accommodations security travel logistics for external guests and on-site staffing in compliance with institutional policies.
- Serve as the on-site lead for events ensuring a polished professional and responsive guest experience.
Budget & Vendor Management
- Work with approved vendors and procurement partners to secure services and materials.
- Develop and manage event budgets with careful attention to fiscal stewardship and institutional policies.
- Negotiate with vendors and service providers to balance quality creativity and cost-effectiveness.
- Monitor expenditures reconcile costs and communicate transparently with stakeholders about budget status and priorities.
Communications Design & Event Collateral
- Collaborate with marketing and communications partners on event promotion messaging and outreach.
- Contribute to the design and production of invitations signage programs digital assets and other event materials.
- Ensure visual and written materials align with institutional branding while remaining audience-centered and engaging.
- Relationship Management & Team Leadership
- Serve as the primary point of contact for internal and external event partners.
- Build strong working relationships with internal partners external guests and community collaborators.
- Coordinate and supervise event staff and student workers fostering a collaborative service-oriented team culture.
- Act as a connector across departments using events as catalysts for collaboration networking and shared purpose.
Qualifications
Minimum Qualifications:
Bachelors degree and four years experience or a combination of post high school education and experience equal to eight years.
Degree Equivalency Clause: Four years of direct experience for a bachelors degree.
Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications:
- Bachelors degree and demonstrated experiencein event managementhighereducationcommunicationsorarelatedfieldoranequivalentcombinationof education and relevant experience.
- Provenabilitytomanagecomplexeventswithmultiplestakeholdersandlogistical components with professionalism creativity and attention to detail.
- Strongproblemsolvingskillsandcomfortmakingdecisionsindynamicliveevent environments.
- Excellentinterpersonalskillsaswellaswrittenandverbalcommunicationskills with a talent forbuilding relationships and networks.
- Experienceordemonstratedinterestinbasicdesigntools( Suite)andeventcollateral development.
- Highleveloforganizationalskilladaptabilityandenthusiasmforcollaborative work.
- Appreciationforacademiccultureandtheroleeventsplayinfosteringintellectual exchange and community.
Required Experience:
Manager
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environme ... View more
