Office Manager
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Office Manager (Remote)
Company: The Paloma
Location: Remote (United States)
Employment Type: Full-Time
About The Paloma
The Paloma is a design-focused company dedicated to sourcing high-quality materials furnishings and décor from local and global partners. Our work is rooted in craftsmanship thoughtful design and exceptional client service. As a growing remote organization we prioritize operational excellence organization and strong communication to support both our team and our clients.
Position Overview
The Paloma is seeking a highly organized and proactive Office Manager to oversee daily administrative operations and support our remote team. This role is responsible for ensuring efficiency across workflows vendor coordination scheduling and internal communication. The ideal candidate is detail-oriented resourceful and capable of managing multiple priorities in a fast-paced design-driven environment.
Key Responsibilities
Manage and streamline daily administrative and operational processes
Coordinate schedules meetings and internal communications
Support leadership with calendar management reporting and project tracking
Oversee vendor communications documentation and contracts
Assist with purchase orders invoicing and operational tracking
Maintain organized digital systems files and internal databases
Develop and improve internal procedures and workflow efficiency
Support onboarding and administrative needs for new team members
Collaborate with design sourcing and operations teams to ensure smooth project execution
Monitor deadlines deliverables and priorities across departments
Handle general administrative duties and special projects as assigned
Qualifications
Bachelors degree in Business Administration Management or a related field preferred
0-1 year(s) of experience in office management operations or administrative leadership
Strong organizational and time-management skills
Excellent written and verbal communication
Proficiency in Microsoft Office Google Workspace and project management tools
Ability to work independently and manage competing priorities in a remote environment
Experience working with remote or distributed teams
Strong problem-solving and decision-making skills
Interest in design home goods or luxury retail is a plus
Work Environment & Benefits
Fully remote position within the United States
Supportive collaborative and creative team culture
Competitive compensation based on experience
Opportunities for professional growth and development
Exposure to global sourcing design operations and vendor partnerships
Equal Opportunity Statement
The Paloma is an equal opportunity employer and is committed to creating an inclusive environment for all employees.
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
