Compensation Analyst, SoM Integrated Resources Academic Human Resources

Job Description

UW Medicines Dean of Medicine Office of Academic Appointments and Compensation (AAC) is the central expert-driven academic HR resource serving 31 School of Medicine (SoM) departments and multiple affiliated institutions including UW Physicians Childrens University Medical Group Seattle Childrens Hospital Fred Hutchinson Cancer Center and the Veteran Affairs (VA). AAC navigates and applies intricate multi-layered policies drawn from federal and state laws University and School rules and partner institution regulations.

The Compensation Analyst role within AAC is a critical position requiring independent judgment high-level policy interpretation and seamless coordination acrossnumerousentities with distinct procedural frameworks. This work encompasses the lifecycle of academic personnel administration including compensation determinations and compliance oversightwhile integrating complex inter-institutional relationships and unique operational rules outside of UW systems. The position also involves working with multi-source financial data ensuring integrity in reporting andprovidingexpert guidance to leadership and departmental stakeholders.

AACsadvice and guidancedirectly influences faculty recruitment and retention sustains cross-institutional collaboration and safeguards the clinical and educational missions of UW Medicine. The roleoperatesin a high-stakes environment where technicalexpertise strategic advisement and operational excellence converge to supportacomplex academic Compensation Analyst mustpossessdeep organizational knowledge exceptional analytical skills and the ability tooperatewith precision across multiple institutional frameworks. The role ismissioncriticalto sustaining theSchoolsacademic clinical and collaborative success.

This position will be highly analytical resourceful customer-focused team-oriented and have the ability to work independently under time constraints to meet deadlines. This position is expected to understand interpret and apply appropriate policy procedure and required HR laws and regulations.

DUTIES AND RESPONSIBILITIES

This position requires significant organization problem-solving project management and communication skills with frequent and substantive interactions within and outside of the Office of Academic Appointments and Compensation unit. Individual initiative solid judgement discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy efficiency flexibility creativity and a desire to serve multiple stakeholders while working within UW SoM policies and procedures.

This position requires a high level of analytical acumen resourcefulness and a strong commitment to service excellence. The successful candidate will thrive in both independent and collaborative settings demonstrating the ability to manage multiple priorities and deliver results under tight deadlines. This role is expected to exercise sound judgment in interpreting applying and advising on complex policies procedures and HR laws and regulations.

Compensation 70%

• Evaluate analyze and authorize faculty compensation requests to ensure alignment with UW policies School of Medicine guidelines and federal and state regulations. Oversee provide guidance and approve compensation actions for designated department(s): Retentions Administrative Duty Supplements (ADS) Temporary Pay Supplement (TPS) Monthly Additional Compensation (MAC) Quarterly Additional Compensation (QAC) and Semi-Annual Additional Compensation (SAAC).
• Primary advisor for the Departments chair administrators directors and departmental staff on all aspects of academic compensation serving as a trusted partner in interpreting policy and applying best practices.
• Conduct thorough reviews of faculty total compensation identify and resolve salary discrepancies. Ensure equity and compliance across designated departments. Transact on faculty HR actions in Workday (the UW HR/P system) and the School of Medicine Change Transaction Memorandum (CTM) following the timelines and expectations of payroll central campus School of Medicine and practice plans.
• Develop resources templates and best practices and strategies related to compensation actions.
• Prepare required documentation to support approval of various compensation actions. Draft and prepare alternate compensation cap approval letters on behalf of the Associate Dean ensuring clarity accuracy and alignment with institutional standards.
• Oversee the accurate entry and processing of SoM faculty executive compensation maintaining the highest standards of confidentiality timeliness and precision.
• Act as a compensation subject matter expert within the AHR Shared Services environment contributing to the design and refinement of workflows and supporting end-to-end compensation processes to promote efficiency and consistency.
• Collaborate with the Senior Manager to evaluate and implement compensation updates from closely affiliated partners ensuring alignment with SoM policies and adherence to physician compensation regulations.

Data Analysis and Surveys 20%

• Under the direction of the Senior Manager Data Analytics and Compensation assist with analysis and reporting of comprehensive compensation data to entities external to the SoM ensuring the accuracy and completeness of the data presented. Such entities include but are not limited to are: American Associate of Medical Colleges (AAMC) ECG Management Consultants Fred Hutch Cancer Care (FHCC) Harborview Medical Center (HMC) Howard Hughes Medical Institute (HHMI) Medical Group Management Association (MGMA) SullivanCotter UWP/CUMG UW Medicine Primary Care (UWMPC) University of Washington Medical Center (UWMC) and Veteran Affairs (VA).
• Maintain SoM academic personnel data integrity. Continually analyze audit and review data elements within Workday and the SoM Faculty Information System to ensure accuracy of data within both systems. These include but are not limited to academic titles and (AAMC) rank salary additional compensation alternate salary caps and dates.
• Complete Compensation Cap Analysis and Reporting. Under the direction of the Senior Manager Data Analytics and Compensation run monthly compensation cap reports and track issues through to resolution. Ensure that accurate alternate cap compensation information is accurately captured in the SoM Faculty Information System (FIS).
• Produce standard financial summaries statistical reports rosters and lists. Assist in the development of additional reports as needed.
• Provide analysis of data as needed; select datasets; download data; manipulate information using Excel in order to look at trends or respond to specific inquiries.
• Responsible for other ad-hoc data and analysis requests as needed.

Special Projects and Lean Process Improvement-10%

• Identifyand recommend process improvementsregardingacademic HR processes.
• Develop analyze and reviseAAC team guidelines policies procedures training tools and standard operating procedures including ensuring that AACwebsite and communications are kept up-to-date and are consistently reviewed as policies and regulations change.
• Developmaintainand continuously improve standard operating procedures for all aspects of work.
• Develop analyze and revise team communication templateswhich serve to streamline processes and increase consistency in administration of Academic HR.
• Participate in continuous performance improvement projects and committees.
• Perform other duties or projects asrequiredor assigned.
• Review data discrepancies between various systems and work with interested parties to implement changes to clean up the data.
• Complete special projects for the Senior Manager Data Analytics and Compensation director associate dean dean and executive leadership.

MINIMUM REQUIREMENTS

• Bachelorsdegree andthreeyears experience working with administrative processes.
• Thorough knowledge ofAcademicHR policies proceduresprinciplesand practices.
• Excellent interpersonal and communication skills (written and oral).
• Proficientin Microsoft Word Excel and PowerPoint. Ability to write effective useful andtimelydocumentation.
• Ability to communicate in a diplomatic friendly yet effective manner with SoM leadership faculty staff and central campus offices.
• Ability to analyze needs assess potential avenues and implement creative solutions to ensure a steady flow of high-quality high-achieving staff.
• Highly organizeddemonstrateability to multitask in a consistently fast paced environment in an organized and efficient manner. Self-motivated flexible creative ability to prioritize and be solutions orientated.
• Strong attention to detail and unwavering accuracy when reviewing and preparing materialsidentifyingtrends and correcting discrepancies.
• Skilled in designing systems to strategize track andmonitorcomplex workflows while ensuringtimelydelivery on commitments.
• Ability to creatively solve problemsin order tomeet goals andobjects.
• Exhibit a proactive service-oriented manner and ability to deal effectively with a diverse and demanding client base.
• Demonstrated success in working with diverse populations.
• Demonstrated ability to work independently and as part of a team.
• Proven discretion tact and diplomacy in handling highly confidential personnel matters.

DESIRED QUALIFICATIONS

• Prior work experience at the UW and/or in higher education strongly preferred.
• Working knowledge of UW School of Medicine compensation structure including institutional compensation policies/procedures.
• Working knowledge of Health Sciences colleges and departments and systems.
• Understanding of School of Medicine academic appointment and compensation processes.
• Ability to plan and manage multiple projects with competing priorities.
• Experience andexpertiseworking with UW and the SoM systems (Workday CTMs etc.)
• Deep knowledge of complex state federal university and partner institution policies and procedures and ability to interpret and apply them in a compliant and practical manner.
• Demonstrated success managing the full life cycle of academic human resources processes including faculty appointments promotions compensation and compliance oversight.
• Demonstrated strong service-oriented work ethic and personal responsibility.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.