Academic Services Administrator

Salary: $56000 Annual

The Academic Services Administrator (ASA) provides high-level administrative support that is directly related to the academic mission of the Judy Genshaft Honors College. The ASA role is involved in a wide range of administrative duties supporting faculty instruction maintaining academic standards and keeping accurate records. This role requires extensive knowledge of university college and department policies and procedures as well as the ability to interpret and apply them in support of faculty and staff.

The ASA role reports to the Dean and provides direct assistance to both the Dean and Associate this capacity the ASA coordinates with staff and student assistants and serves as a liaison with other academic and administrative departments across the
university regarding academic programs.

This position involves administrative and analytical work that directly supports the universitys academic mission. Key responsibilities include coordinating calendars and events across the college managing faculty access to instructional platforms maintaining faculty documents including syllabi and credentials building class schedules facilitating faculty communications and ensuring correct and current administrative records.

• Manage academic course scheduling in Banner and OASIS including holiday afterhours and study abroad schedules.
• Create and maintain course lists faculty contact lists and support the course proposal for course scheduling.
• Coordinate faculty access to academic systems; ensure course visibility accuracy and compliance with academic deadlines.
• Maintain the deans calendar and serve as the deans primary liaison among faculty staff students and campus and external partners.
• Prepare meeting agendas record and distribute minutes and track follow-up action items.
• Coordinate with the associate deans communications director and other appropriate administrators to communicate academic schedule updates Honors announcements and operational information to faculty staff and students via approved platforms.
• Collect organize and maintain faculty credentials resumes syllabi and required academic documentation.
• Support accreditation and compliance efforts by producing reports and required documentation.
• Collaborate with marketing to review and edit course descriptions and support promotion of low-enrollment courses.
• Provide the associate dean with summaries regarding course offerings and enrollment patterns for planning purposes.
• Coordinate building access room access requests and space records.
• Maintain accurate digital space surveys and records updating changes as occupants relocate.
• Support onboarding and orientation of faculty and staff including materials preparation access coordination and event logistics.
• Coordinate office classroom and art supplies to ensure instructional readiness.
• Support affiliate faculty with technology Canvas accessibility and instructional needs.
• Coordinate guest passes parking requests and logistics for college Honors Board of Trustees and JGHC meetings and events.
• Maintain organized digital files and records in accordance with university and accreditation standards.

This position requires a Masters degree in education or a field of study related to the academic program or a Bachelors degree in those same fields with a minimum of two years of experience.

Degree Equivalency Clause: Four years of direct experience for a bachelors degree.
Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.