Lead Payroll Admin Processing

Tampa, FL - USA

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Organizational Summary:

CentralHRconsistsofmultipleareasofexpertiseincludingTalentAcquisitionBenefitsClassification& Compensation; Employee and Labor Relations; Continuous Process Improvement HRIS HR Business Partners and Talent and Learning Management. USF Human Resources is embarking on a multi-year transformationfocusedonaHumanResourcesstrategy thatelevatesourpeopleso that theUniversity and culture support a competitive workforce advantage in line with our strategic plan.

Position Summary:

The Lead Payroll Administrator reports to the Assistant Director of Payroll Services and serves as the primary point of contact for day-to-day payroll operations and payroll cycle processing activities. This position is responsible for coordinating and streamlining payroll processes building redundancy across payroll functions and ensuring accuracy and timeliness in payroll delivery. The incumbent directly oversees Payroll Administrators and provides guidance training and quality review of payroll transactions. The role also supports system maintenance activities including testing of system patches and updates and validation of payroll rotation with other team members this position executes payroll processing jobs to complete gross-to-net calculations for the universitys employee population including related off-cycle payments and outbound vendor files.

Responsibilities

Primary Job Duties:

Lead and develop Payroll Administrator I and II staff to ensure accurate timely and compliant payroll delivery.

Support end-to-end payroll processing efficiencies and accuracy by reviewing data integrity reports validating inputs and taking action in Oracle HCM.

Resolve escalated payroll discrepancies retroactive adjustments and pay issues to maintain employee trust and operational accuracy. Serves as the lead to bring items that need further escalation to the Payroll Assistant Director.

Analyze payroll trends variances and adjustment rates to identify root causes and recommend and implement process improvements that enhance accuracy and reduce manual interventions.

Oversee overpayment recovery off-cycle processing and garnishment administration to ensure timely resolution and proper financial reconciliation.

Strengthen cross-functional collaboration with HR Accounting and Legal to streamline workflows and improve payroll data quality.

Lead system testing for quarterly patches tax updates and configuration changes ensuring payroll system reliability and compliance.

Maintain and enhance standard operating procedures (SOPs) training guides and audit documentation to support operational excellence and knowledge continuity.

Ensure compliance with all university state and federal wage and tax regulations minimizing audit findings and financial risk.

Monitor compliance with IRS DOL and state tax regulations.

Ensure compliance with federal state and university payroll wage and hour regulations.

Qualifications

Minimum Education & Experience:

Bachelorsdegreeand2ormoreyearsofrelatedexperience

Preferred Education & Experience:

Bachelors degree in Accounting Human Resources Business Administration or a related field; or an equivalent combination of education and experience.

Experience with Oracle HCM Cloud or similar enterprise HR/payroll systems.

Experience in higher education or large multi-entity organizations.

CPP (Certified Payroll Professional) certification.

Degree Equivalency Clause: Four years of direct experience for a bachelors degree.
Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

DescriptionOrganizational Summary:CentralHRconsistsofmultipleareasofexpertiseincludingTalentAcquisitionBenefitsClassification& Compensation; Employee and Labor Relations; Continuous Process Improvement HRIS HR Business Partners and Talent and Learning Management. USF Human Resources is embarking on ...