Executive Assistant

Summary

Our Product Strategy organization shapes the future of Guidewires cloud AI and data-driven product portfolio ensuring we deliver secure scalable and highvalue solutions for P&C insurers worldwide. The team focuses on operational excellence transformative innovation and customercentricity closely partnering with Product Development Professional Services and GotoMarket to bring new capabilities to market. Youll join a highly collaborative environment that blends deep insurance expertise with cuttingedge technology.

As Executive Assistant you will support three Vice Presidents within Product Strategy enabling them to focus on advancing Guidewires AIinfused platform new product categories and global expansion initiatives. Youll manage complex calendars communications travel and key meetings while connecting the dots across teams to keep strategic work moving. This role is ideal for a highly organized techsavvy EA who enjoys operating in a fastpaced environment using judgment and discretion to drive impact behind the scenes.

Your Impact
We believe in clarity and setting you up for your first six months youll build strong operating rhythms with three Product Strategy VPs learning their priorities around operational excellence AI/GenAI initiatives and global product expansion. Youll streamline their calendars reduce administrative friction and create reliable cadences for leadership meetings and communicationsensuring decisions and actions tied to the Product VPMOM are clearly documented and followed through. As you grow in the role youll become a trusted hub for information flow across Product Strategy PDO GotoMarket and Professional Services helping the organization move faster and more effectively in delivering AIenabled cloudbased solutions that transform how P&C insurers operate and serve their customers.

Youll also participate in our inperson orientation experience where youll meet colleagues from across Guidewire learn how we combine digital core analytics and AI to power the future of P&C insurance and start building the relationships that will help you thrive here.

Job Description

What youll do

• Provide comprehensive executive support to three Product Strategy VPs including proactive email triage drafting correspondence travel arrangements and timely expense management.

• Own and optimize multiple complex calendarsprioritizing time against key Product VPMOM initiatives anticipating conflicts and coordinating highstakes internal and external meetings across time zones.

• Coordinate strategically across Product Strategy Product Development & Operations GotoMarket and Professional Services to keep initiatives like AI/GenAI adoption new product launches and market expansion on track.

• Create polished executiveready presentations visuals and briefing materials that clearly communicate priorities such as the Agentic AI Platform Claims/Underwriting solutions and international product rollouts.

• Lead endtoend logistics for leadership meetings offsites town halls and crossfunctional workshopsincluding agenda design attendee coordination room/virtual setup catering materials purchasing and ontheday execution.

• Capture key decisions next steps and owners from leadership meetings; ensure actions are documented tracked and followed through to support operational excellence.

• Use AI and productivity tools (e.g. ChatGPT Gemini NotebookLM) to streamline information gathering draft content summarize documents and improve workflow efficiency while applying strong judgment and data privacy awareness.

• At Guidewire we foster a culture of curiosity innovation and responsible use of AIempowering our teams to continuously leverage emerging technologies and data-driven insights to enhance productivity and outcomes.

• Through this work youll help Product Strategy execute on Guidewires mission to transform how the worlds P&C insurers do business by combining digital core analytics and AI on our cloud platform.

What youll bring

Required

• Demonstrated ability to embrace AI and apply it to your current role as well as data-driven insights to drive innovation productivity and continuous improvement.

• 5 years of experience as an Executive Assistant supporting VPlevel or above leaders in a fastpaced technology or SaaS environment preferably supporting multiple executives simultaneously.

• Exceptional calendar management skills with proven experience handling competing priorities complex time zones and frequent changes while maintaining calm and clarity.

• Outstanding verbal and written communication skills with the ability to draft concise executivelevel communications anticipate information needs and escalate conflicts appropriately.

• High level of organization and attention to detail; you consistently follow through close loops and maintain accurate documentation and records under time pressure.

• Proficiency with Google Workspace (Gmail Calendar Docs Sheets Slides) and comfort learning new enterprise tools; experience with travel and expense platforms such as Concur or Navan is a plus.

• Demonstrated discretion and sound judgment in handling confidential information and sensitive topics.

• Ability to work effectively across time zones and adapt to changing priorities including occasional early/late meetings aligned to global Product initiatives.

• Preferred

• Experience supporting leaders in Product Strategy or R&D organizationsideally in cloud data or AIdriven product companies.

• Handson experience using AI tools (e.g. ChatGPT Gemini NotebookLM or similar) to draft content summarize information or optimize workflows.

• Experience planning and executing multiday leadership offsites or global virtual events.

• Familiarity with P&C insurance or enterprise software environments a plus

Whats in it for you
The people we employ give their all and in return we offer flexibility wherever we can such as:

• Flexible work environment

• Health and Wellness benefits

• Paid time off programs including volunteer time off

• Market-competitive pay and incentive programs

• Continual development and internal career growth opportunities

The US base salary range for this full-time position is $82000 - $124000 . Your base pay will depend on your experience skills education training and location among other factors. All full-time positions or part-time roles working 30 hours or more a week at Guidewire are eligible for benefits that support their health and well-being including health dental and vision insurance paid time off and a company sponsored retirement addition some roles may be eligible for the annual company bonus plan commissions and/or long term incentive awards which are contingent on a variety of factors including but not limited to company and employee performance.

Disability Accommodations and Guidewires Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to If things do not go as hoped we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation or receiving a notice of your non-selection for a vacancy e-mail to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision who will then notify you in writing of a decision within 10 business days.

About Guidewire

Guidewire is the platform P&C insurers trust to engage innovate and grow efficiently. We combine digital core analytics and AI to deliver our platform as a cloud service. More than 540 insurers in 40 countries from new ventures to the largest and most complex in the world run on Guidewire.

As a partner to our customers we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600 successful projects supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration localization and innovation.

For more information please visit and follow us on Twitter: @GuidewirePandC.

Guidewire Software Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace and believe that a diversity of perspectives abilities and cultures is a key to our success. Qualified applicants will receive consideration without regard to race color ancestry religion sex national origin citizenship marital status age sexual orientation gender identity gender expression veteran status or disability. All offers are contingent upon passing a criminal history and other background checks where its applicable to the position.