Secretary to the Athletic Director

Position:Secretary to the Athletic Director

Campus: Athletic Department/Dickinson High School

Wage/Hour Status:Not Exempt

Immediate Supervisor:Athletic Director

Pay Grade:Per Compensation Manual

Days Employed:Per Compensation Manual

POSITION SUMMARY:

• Facilitate the efficient operation of theAthletic Department
• Provide clerical support to the Athletic Director and other staff members

QUALIFICATIONS:

Education/Certification:

• High School Diploma or GED

• Have thirty (30) semester hours of college credit with some business orientation or equivalent business school training; or fiveyears of general clerical/secretarial experience; orthree years of experience as an Educational Secretary

Special Knowledge/Skills:

• Proficient computer skills in the areas of word processing spreadsheets and databases desktop publishing and graphics
• Effective interpersonal skills in dealing with district personnel and the public and the ability to ensure confidentiality
• Knowledge and skills in accounting procedures office management and time management
• Possess organizational skills needed to handle several projects simultaneously
• Possess the ability to work independently and prepare needed correspondence reports etc.
• Finance Plus experience preferred

MAJOR RESPONSIBILITIES:

• Maintain the Athletic Department budget on FinancePlus informing the AD and appropriate coaches of the budget status

• Prepare reports and charts to analyze the Athletic Department budget maintain recordsof payments and encumbrances
• Prepare lists of uniforms and equipment to be let for bids or quotations by the Business Office
• Distribute to the AD and coaches bid summaries for vendor selection
• Compile selections and return to the Business Office with appropriate documentation
• Maintain purchase order log and prepare purchase orders
• Research orders when payment is not received by vendors and contact vendors when merchandise is not received in a timely manner
• Authorize payment of invoices file and distribute copies to coaches
• Manage all aspects of athletic ticket sales which includes:
• Ordering and distributing athletic tickets
• Collecting depositing and accounting for all proceeds received to comply with the IRS comply with state law comply with the guidelines for all persons dealing with athletic funds on behalf of the District
• Training and supervising of all personnel designated bythe Athletic Director to process athletic ticket sales

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used:Personal computer and peripherals; standard instructional equipment
• Posture:Prolonged standing; frequent kneeling/squatting bending/stooping pushing/pulling and twisting
• Motion:Frequent walking
• Lifting:Regular light lifting and carrying (less than 15 pounds); may lift and move items up to 45 lbs
• Environment:Work inside may work outside; regular exposure to noise
• Mental Demands:Maintain emotional control under stress; work prolonged or irregular hours

Required Experience:

Director